Mich. Admin. Code R. 125.2007 - Accounts and records; maintenance; inspections; retention

Rule 1007.

(1) The community shall maintain all the following accounts and records at the community office or at a central office for 4 years:

(a) A copy of the lease for each resident or a copy of the statement of refusal signed by the resident.

(b) A copy of the inventory checklists for each resident.

(c) A copy of the resident receipt for community rules.

(d) A record of the rent receipts for each resident.

(e) If security deposits are required, then a current and accurate record system of security deposits received and disbursed upon termination of tenancy for each home or home site, or both.

(f) A current and accurate record of the community residents, which shall include all of the following information:

(i) Name of each resident and member of the resident's household, if applicable,

(ii) Home site number,

(iii) Date of tenancy,

(iv) Date of termination.

(2) All accounts and records that are required to be maintained by these rules shall be available for inspection by an authorized representative of the department during normal business hours.

(3) Unless otherwise provided for by law, these or other rules, or local ordinances that require a longer retention period, the following accounts and records shall be maintained for a period of 4 years after tenancy termination:

(a) A copy of the resident's most recent lease or rental agreement or the resident's lease refusal statement.

(b) A copy of the final inventory checklist for each resident.

(c) A copy of the resident's most recent receipt for community rules.

(d) A resident's file.

Notes

Mich. Admin. Code R. 125.2007

1979 AC; 1980 AACS; 1985 AACS; 1998 AACS; 2003 AACS