Mich. Admin. Code R. 257.1531 - Recreational and snowmobile trails; financial administration and documents
Rule 11.
(1) Claims
for payment of costs allowed in an approved grant shall be on a reimbursement
basis, except for development costs.
(2) A grant recipient shall obtain department
approval of a project agreement prior to incurring costs.
(3) The department shall use normal financial
records of a grant recipient to determine reimbursement costs.
(4) Claims for payment shall be within the
scope of the work, the project period, and the dollar amount of the grant as
shown on the project agreement.
(5)
Claims shall be submitted within 1 year of the project termination
date.
(6) Amendment requests for
changes in the scope of the work, the project period, or the amount of the
grant shall be submitted in writing to the state recreational trails
coordinator.
(7) After the
department has approved the initial application for acquisition, development,
and maintenance, a grant recipient may certify on subsequent applications that
land control documents are on file for the entire trail. The certification
shall be signed by a grant recipient's authorized official.
(8) New land control documents shall be
submitted if there is a change in trail location or ownership.
(9) The following financial documents of an
acquisition grant are required for reimbursement:
(a) Cancelled checks, front and
back.
(b) Land control
documents.
(c) Appraisals, options,
and other detailed documents which are required for fee title
acquisition.
(10) The
following financial documents of a development and maintenance grant are
required for reimbursement:
(a) Vendor
invoices which support the cost of development.
(b) Cancelled checks, front and
back.
(c) Contracts and
agreements.
(d) Machine usage
records.
(e) Force account labor
costs in hours and rates.
(11) The following financial documents of a
snowmobile signing grant are required for reimbursement:
(a) Vendor invoices.
(b) Cancelled checks, front and
back.
Notes
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