Mich. Admin. Code R. 29.3307 - Meeting agenda and minutes
Rule 307.
(1) The
executive secretary shall forward an agenda scheduling all business, hearings,
and guest appearances, along with pertinent materials regarding scheduled
contested cases and materials pertaining to the scheduled items, to each board
member not later than 7 days prior to a regular meeting.
(2) The agenda shall be in a format and order
to facilitate the proper and orderly conduct of a board meeting by the
presiding official. See appendix A in
R
29.3501 for agenda format.
(3) The executive secretary report on the
agenda of a regular meeting shall contain any invitations extended to a member
or the executive secretary to appear and represent the board.
(4) The executive secretary report on the
agenda of a regular meeting shall contain announcements of interest to the
members.
(5) The minutes of a
regular board meeting shall indicate the time, date, and location of the
meeting; the official presiding; the members present; the members absent; the
action taken on the minutes of the previous regular meeting; the action taken
on the minutes of a previous special meeting, if held; and, a listing of each
item on the agenda, along with a summary of the testimony, evidence,
deliberations, and a verbatim account of all motions, listing the vote of each
member.
(6) The minutes of a regular
board meeting shall be forwarded to each member and recipient authorized by the
board prior to the next regular board meeting. Recipients authorized by the
board include designated staff members of the fire marshal division of the
department of state police and others the board may deem
advisable.
Notes
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