Mich. Admin. Code R. 325.3206 - Vital records preparation; acceptability for filing
Rule 6.
(1) All
births, deaths, marriages, divorces, and other events designated by the state
registrar must be entered in the state electronic registration system, using
established procedures, or as otherwise directed by the state
registrar.
(2) In the event that a
state electronic registration system is not available or otherwise directed by
the state registrar, paper forms must be typed or printed legibly using black
ink or toner, and all required signatures must be in black, archival quality
ink.
(3) All signatures must be
original signatures, except for the signatures of the local registrar, state
registrar, or a judge of a circuit or probate court, or as otherwise determined
permissible by the state registrar.
(4) The full name of each individual recorded
on vital records must be recorded in English alphabetic characters, with the
exception of surname suffixes, which may be recorded in Roman or Arabic
numerals, and limited to the following:
(a)
Upper and lower-case letters.
(b)
Letters a to z.
(c)
Commas.
(d) Periods.
(e) Apostrophes.
(f) Hyphens.
(g) Spaces.
(4) All references to time on vital records
must refer to the time in effect at the place and on the date the event
occurred.
(5) Unless otherwise
directed by the state registrar, a certificate is unacceptable for filing under
any of the following circumstances:
(a) It is
not completed in conformance with instructions issued by the state
registrar.
(b) It contains
alterations or erasures, except on portions required only for statistical,
health, or medical use.
(c) It does
not contain handwritten or electronic signatures required by instructions
issued by the state registrar.
(d)
It is marked "copy" or "duplicate."
(e) It is a carbon copy.
(f) It is prepared on an improper or obsolete
form.
(g) It contains obvious
improper, inconsistent, or incomplete information.
(h) It has been folded, bent, stained, or
otherwise damaged.
(i) It is
illegible.
(j) It contains cause of
death information not properly recorded in conformance with instructions issued
by the state registrar.
(k) It is
not certified by a person authorized by law or by rule to certify to the facts
of the event.
(l) It records an
event that occurred more than 1 year before the date the record is received by
the local registrar.
Notes
State regulations are updated quarterly; we currently have two versions available. Below is a comparison between our most recent version and the prior quarterly release. More comparison features will be added as we have more versions to compare.
Rule 6.
(1) All forms used to record births, deaths, marriages, divorces, and other events designated by the state registrar shall be prepared on a typewriter with a black ribbon or shall be printed legibly in black, unfading ink. All signatures required shall be entered in black, unfading ink.
(2) All signatures shall be original signatures, except for the signatures of the local registrar, state registrar, or a judge of a circuit or probate court .
(3) The full name of each individual recorded on vital records shall be recorded in English alphabetic characters, except for surname suffixes which may be recorded in Roman or Arabic numerals.
(4) All references to time on vital records shall refer to the time in effect at the place and on the date the event occurred.
(5) Unless otherwise directed by the state registrar, a certificate is unacceptable for filing under any of the following circumstances:
(a) It is not completed in conformance with instructions issued by the state registrar.
(b) It contains alterations or erasures, except on portions required only for statistical, health, or medical use.
(c) It does not contain handwritten signatures required by instructions issued by the state registrar.
(d) It is marked "copy" or "duplicate."
(e) It is a carbon copy.
(f) It is prepared on an improper form.
(g) It contains obvious improper, inconsistent, or incomplete information.
(h) It has been folded, bent, stained, or otherwise damaged.
(i) It is illegible.
(j) It contains cause of death information not properly recorded in conformance with instructions issued by the state registrar.
(k) It is not certified by a person authorized by law or by rule to certify to the facts of the event.
(l) It occurred more than 1 year before the date the record is received by the local registrar.