Mich. Admin. Code R. 325.3263 - Preparation of replacement records
Rule 13.
(1) The
department shall prepare a new record as a replacement for a registered record
when the state registrar receives any of the following:
(a) Documents described in sections 2831 and
2872 of the code, MCL
333.2831 and
333.2872, as evidence of 1 of the
following:
(i) Adoption.
(ii) Paternity.
(iii) Legitimation.
(iv) Sex designation.
(v) Legal change of name of a
minor.
(b) A request,
within 12 months after the date of the event, for additions or minor
amendments. These amendments are limited to the following:
(i) Obvious errors.
(ii) Transpositions of letters or
numbers.
(iii) Omissions.
(iv) Changes to the registrant's given names
or the addition of a surname suffix, for example: "Jr.," "II," or
"III."
(c) A request
received within 6 years after the date of the event and documentary evidence to
add the registrant's given name to a birth record where the given name is
missing on the registered record.
(d) An order issued by a court of competent
jurisdiction requiring the department to prepare a new record.
(e) Documentation showing a change in an
action of a court that is documented in the system of vital
statistics.
(f) Evidence of an
error in an entry made by the office of the state registrar or a local
registrar.
(2) The
department shall prepare an addended record as a replacement for a registered
record when the state registrar receives documents described in section 2872(2)
of the code, MCL
333.2872, as evidence of a legal
change of name.
(3) An amended
record must be prepared when it is not appropriate under these rules or the
code to prepare an addended record or a new record.
Notes
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Rule 13.
(1) The department shall prepare a new record as a replacement for a registered record when the state registrar receives any of the following:
(a) Documents described in sections 2831 and 2872 of the code as evidence of:
(i) Adoption.
(ii) Paternity.
(iii) Legitimation.
(iv) Sex designation .
(v) Legal change of name of a minor .
(b) A request, within 12 months of the date of the event, for additions or minor amendments. These amendments shall be limited to the following:
(i) Obvious errors.
(ii) Transpositions of letters or numbers.
(iii) Omissions.
(iv) Changes to the registrant 's given names or the addition of a surname suffix, for example: "Jr.," "II," or "III."
(c) A request received within 6 years of the date of the event and documentary evidence to add the registrant 's given name to a birth record where the given name is missing on the registered record .
(d) An order issued by a court of competent jurisdiction requiring the department to prepare a new record .
(e) Documentation showing a change in an action of a court that is documented in the system of vital statistics.
(f) Evidence of an error in an entry made by the office of the state registrar or a local registrar.
(2) The department shall prepare an addended record as a replacement for a registered record when the state registrar receives documents described in section 2872(2) of the code as evidence of a legal change of name.
(3) An amended record shall be prepared when it is not appropriate under these rules or statute to prepare an addended record or a new record .