Mich. Admin. Code R. 325.9073 - Quality assurance
Rule 3.
(1) For the
purposes of assuring the quality of submitted data, each reporting entity shall
allow the department or an authorized agent of the department, with not less
than 5 working days' notice and during reasonable working hours, to inspect the
parts of a patient's medical records as necessary to verify the accuracy of the
submitted data.
(2) A reporting
entity shall, upon the request of the department, supply missing information,
if known, or clarify information submitted to the department.
(3) Upon mutual agreement between a reporting
entity and the department, the reporting entity may elect to submit copies of
medical records instead of on-site inspection of the records by the department.
Each copy of a medical record or part thereof that is submitted to the
department under this rule shall be used only for verification of corresponding
reported data, shall not be recopied by the department, and shall be kept in a
locked file cabinet when not being used. The copies shall be promptly destroyed
following verification of the corresponding reported data or, if the reported
data appears to be inaccurate, following clarification or correction of the
reported data.
(4) Both of the
following provisions shall be complied with to preserve the confidentiality of
each patient's medical records:
(a) Each
reporting entity, when requested, shall provide the department with, for
inspection only, all of the following records and reports:
(i) Reports of diagnoses of birth defects and
notations of the reasons for such diagnoses, including the primary clinician's
reports and consultation reports.
(ii) Those parts of medical records that
contain the specific information required to be reported.
(b) A reporting entity shall not be required
by this rule to allow the inspection of any part of any patient's record other
than those parts specified in subrule (1) of this rule. A reporting entity may
allow the inspection of medical records from which parts, other than those
specified, have been deleted, masked, crossed out, or otherwise rendered
illegible.
Notes
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