Mich. Admin. Code R. 432.1203 - Records retention
Rule 203.
(1) Each
casino licensee or supplier licensee shall maintain, in a place secure from
theft, loss, or destruction, adequate records of its business and accounting
operations. A casino licensee or supplier licensee shall make the records
available to the board, upon request, within a reasonable time period
prescribed by a subpoena duces tecum or by written request of the board, the
executive director, or his or her designee. A casino licensee or supplier
licensee shall hold the records for not less than 5 years. The records shall
include, but not be limited to, all of the following:
(a) All correspondence with, or reports to,
the board or any local, state, or federal governmental agency.
(b) All correspondence concerning the
acquisition, construction, maintenance, or business of a proposed or existing
casino or support facility.
(c) A
personnel file on each employee.
(2) Notwithstanding subrule (1) of this rule,
a casino licensee or supplier licensee shall hold copies of all promotional and
advertising material, records, or complimentary distributions for all casinos
and related casino enterprises for at least 1 year, unless otherwise requested
by the board.
(3) A casino licensee
shall keep and maintain accurate, complete, legible, and permanent records of
any books, records, or documents pertaining to, prepared in, or generated by,
the casino gambling operation, including, but not limited to, all of the
following:
(a) Forms.
(b) Reports.
(c) Accounting records.
(d) Ledgers.
(e) Subsidiary records.
(f) Computer generated data.
(g) Internal audit records.
(h) Correspondence.
(i) Personnel records.
A casino licensee shall keep and maintain the books, records, or documents in a manner and form approved or required by the board.
(4) A
casino owner shall organize and index all required records in a manner that
enables the board to locate, inspect, review, and analyze the records with
reasonable ease and efficiency.
(5)
Nothing in this subrule shall be construed to require disclosure of documents
subject to the attorney-client privilege if the licensee or applicant informs
the board of the existence of the document, a general description of its
contents, and the basis for the privilege.
Notes
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