Mich. Admin. Code R. 432.1833 - Submission of internal controls for complimentary chip distribution program
Rule 833.
(1) The
submission of the internal control procedures concerning a complimentary chip
distribution program shall be conducted as follows:
(a) A casino licensee shall submit internal
control procedures to the board not less than 30 days before the proposed
initiation of the program. The internal control procedures shall include, at a
minimum, all of the following information:
(i)
The casino departments that will be responsible for administering the
complimentary chip distribution program.
(ii) The security measures that will be taken
with respect to the coupons, including, but not limited to, all of the
following information:
(A) The manner in
which the coupons will be ordered.
(B) The manner in which the coupons will be
inventoried upon receipt by the casino licensee.
(C) The manner in which the coupons will be
stored and the individuals who will have access to the coupons.
(D) The manner in which discrepancies will be
handled.
(E) The manner in which
coupons will be voided.
(iii) The casino department or departments
that will be responsible for administering the coupon distribution
program.
(iv) The manner in which
the coupons will be distributed.
(v) The schedule for conducting routine
inventories of active unissued coupons. The inventory shall be conducted
monthly by not less than 2 individuals from separate casino departments. The
results of the inventory shall be recorded in the coupon control
ledger.
(vi) The manner in which
coupons will be removed from the inventory, recorded, and voided once the
coupons become inactive.
(vii) The
manner in which the casino department responsible for distributing the coupons
can requisition coupons from the casino department responsible for storing the
coupons.
(viii) The maximum number
of days in advance of an event that coupons can be requisitioned by the casino
department responsible for issuing the coupons. The requisition document shall
contain, at a minimum, all of the following information:
(A) The date the requisition is
prepared.
(B) The day and date for
which the coupons are needed.
(C)
The type or types of coupons that are requested.
(D) The number of coupons required.
(E) The name, title, and occupational license
number of the individual completing the requisition.
(F) The name, title, occupational license
number, and signature of the supervisor authorizing the requisition.
(ix) The manner in which the
coupons will be issued. The casino licensee shall require that coupons shall be
stamped with the date of issuance.
(x) The location of the locked cabinet in
which the coupons will be stored before the distribution of the
coupons.
(xi) The manner in which
coupons may be redeemed for chips by patrons.
(xii) The manner in which coupons redeemed by
patrons will be canceled.
(xiii)
The manner in which the coupons distributed, coupons not distributed, and
coupons issued will be reconciled.
(xiv) The manner in which coupons that have
been issued, but not distributed to patrons in the appropriate time frame, will
be voided and reconciled.
(xv) The
manner in which a dealer or cage employee will receive and account for coupons
redeemed by patrons.
(b)
The board may, in writing, approve or disapprove the internal control
procedures in total or in part.
(c)
A casino licensee shall revise and resubmit any portion of the internal control
procedures not approved by the board within the time frame established by the
board. A casino licensee shall revise and resubmit the internal control
procedures until all portions of the internal control procedures have been
approved or approval cannot be obtained.
(d) A casino licensee may not use an internal
control procedure unless the internal control procedure has been approved, in
writing, by the board.
(2) If the board determines, at any time,
that approved internal control procedures are not adequate to ensure compliance
with the act and these rules, then the board may direct the casino licensee, in
writing, to amend its internal control procedure in accordance with subrule
(1)(c) of this rule.
Notes
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