Subpart 1.
Information requests.
When a family asks for information about paying for child care,
a CCAP agency must give the family information supplied by the commissioner
about the following items:
A. the
child care assistance program and eligibility requirements;
B. federal and state child and dependent care
tax credits;
C. federal earned
income tax credits;
D. Minnesota
working family credits;
E. early
childhood family education, school readiness, and Head Start
programs;
F. early childhood
screening;
G. health care programs,
including health care programs for children in Minnesota;
H. child care resource and referral
services;
I. financial assistance
for families, including early learning scholarships established by Minnesota
Statutes, section
124D.165,
and the postsecondary child care grant program established by Minnesota
Statutes, section
136A.125;
and
J. other programs and services
for young children and families.
Subp.
1a
Child care assistance requests.
When a family requests an application for child care
assistance, a CCAP agency must give the family an application or provide
information about how to submit an application electronically. When a family
applies for child care assistance, a CCAP agency must give the family the
information in subpart 1 and the following information:
A. the eligibility requirements for the child
care fund;
B. the documentation
necessary to confirm a family's eligibility;
C. if a waiting list exists , the number of
families on the waiting list or the estimated time that the applicant will
spend on the waiting list before reaching the top of the list;
D. the procedure for applying for child care
assistance;
E. the requirement to
pay a copayment based on a family's size and income;
F. how to choose a child care
provider;
G. a family's rights and
responsibilities when choosing a child care provider;
H. special needs rates;
I. a family's responsibility for paying child
care provider charges that exceed the maximum child care payment in addition to
the copayment ; and
J. the family's
reporting responsibilities under part
3400.0040, subpart
4.
Subp. 1b.
Application for child care assistance.
A family must apply for child care assistance in the family's
county of residence.
Subp.
2.
Accepting and processing applications.
A CCAP agency must accept all signed and dated applications
for child care assistance that the CCAP agency receives. A CCAP agency must
accept an application from an applicant who does not reside in a county served
by the CCAP agency or who does not meet the Tribal CCAP agency's criteria for
families that the Tribal CCAP agency serves. If a CCAP agency receives an
application from an applicant who does not reside in a county served by the
CCAP agency or who does not meet the Tribal CCAP agency's criteria for families
that the Tribal CCAP agency serves, the agency must immediately forward the
application to a CCAP agency that may serve the applicant's family based on the
family's place of residence or forward to a Tribal CCAP agency if the applicant
meets the Tribal CCAP agency's criteria for families that the Tribal CCAP
agency serves.
Subp. 2a.
Application processing for family experiencing homelessness.
An applicant is not eligible for expedited application
processing under Minnesota Statutes, section
119B.025,
subdivision 1, paragraph (c), if less than six months have passed from the date
that a CCAP agency approved a previous application using expedited application
processing.
Subp. 3.
Informational release.
A. When
the CCAP agency determines that an applicant may be eligible for child care
assistance but is unable to document the applicant's eligibility for the
program, the CCAP agency must offer an applicant the opportunity to sign an
informational release to permit the CCAP agency to verify whether an applicant
qualifies for child care assistance.
B. A CCAP agency must obtain a signed
informational release from a family to permit the CCAP agency to give the
family's child care provider additional information that is not required by
part
3400.0185, subparts 9, 11, and 13,
and Minnesota Statutes, section
119B.13,
subdivision 5.
C. The CCAP agency
must give the applicant the information required by Minnesota Statutes, section
13.04,
subdivision 2.
Subp. 4.
[See repealer]
Subp. 5. [See
repealer]
Subp. 6. [See
repealer]
Subp. 7.
Selection
of child care provider.
An applicant must select a child care provider and the child
care provider must meet the criteria in part
3400.0120, subpart 1, before a
CCAP agency authorizes a child to receive child care from the child care
provider and issues payments to the child care provider from the child care
fund. The same criteria applies if a parentally responsible individual selects
a child care provider at a time other than at the time of
application.
Subp. 8.
Selection of legal nonlicensed child care provider.
Before a CCAP agency authorizes child care with a legal
nonlicensed child care provider, an applicant or participant who selects a
legal nonlicensed child care provider must sign a document that
contains:
A. a description of the
registration process for a legal nonlicensed child care provider;
B. a description of the parentally
responsible individual's rights and responsibilities when choosing a child care
provider;
C. an acknowledgment that
the parentally responsible individual and the legal nonlicensed child care
provider have reviewed the health and safety information provided during the
registration process;
D. an
assurance that the parentally responsible individual will provide an
immunization record for each of the parentally responsible individual's
children to the legal nonlicensed child care provider within 30 days of the
date that the CCAP agency authorizes child care to begin for each child and
will give the legal nonlicensed child care provider the information necessary
to update each child's immunization record;
E. an acknowledgment that the legal
nonlicensed child care provider does not share a home or residence with a child
whose family is applying for or receiving child care assistance;
F. an acknowledgment that the legal
nonlicensed child care provider must complete training as outlined in part
3400.0120, subpart 6, and
Minnesota Statutes, section
119B.125,
subdivision 1b, before the CCAP agency authorizes the legal nonlicensed child
care provider to provide child care for the child; and
G. an acknowledgment that if the CCAP agency
knows that the child care provider is unsafe or that the circumstances of the
child care arrangement are unsafe, the CCAP agency may deny CCAP payments to
the child care provider
Subp.
9.
Selection of in-home child care provider.
A CCAP agency must inform an applicant or a participant who
selects a child care provider to provide child care in the applicant's or
participant's home that selecting an in-home child care provider creates an
employer/employee relationship between the parent and the child care provider .
If an applicant or participant selects an in-home child care provider, a CCAP
agency must refer the applicant or participant to resources that are available
for more information about the applicable legal rights and
responsibilities.
