Subpart 1.
Decisions at open meetings.
All regular and special board meetings, and board-authorized
subcommittee and task force meetings, must be open to the public. All board
decisions must be made at open meetings.
Subp. 2.
Posting of meeting
notices.
All notices of regular and special board meetings and meetings
of board subcommittees and task forces must be posted in a conspicuous place in
the board offices.
Subp. 3.
Notice of regular meetings.
The chairperson shall designate the time and place of each
regular meeting. At least ten calendar days prior to a regular meeting, written
notice of the time, place, and matters to be considered must be posted and
served on all board members, technical representatives, interested persons, and
each party to a matter being considered at the meeting. Notice of the meeting
must be published in the EQB Monitor prior to the meeting. The chairperson may
direct that any regular meeting be rescheduled. Written notice of a rescheduled
regular meeting shall be given in the manner described in subpart
4.
Subp. 4.
Notice of special
meetings.
The chairperson, vice chairperson, or a majority of the board
members may call a special meeting when deemed necessary or desirable. At least
three calendar days prior to a special meeting, written notice of the time,
place, and matters to be considered must be posted and served on board members,
technical representatives, interested persons, and each party to a matter being
considered at the meeting.
Subp.
5.
Agenda preparation.
The chairperson shall prepare a proposed agenda of business to
be conducted for all meetings of the board. The agenda must include the time
and place of the meeting and a list of all matters to be considered. Items may
be placed on the agenda by notifying the chairperson of the matter at least 14
calendar days prior to a regular meeting. The chairperson shall determine
whether or not a matter should be placed on the agenda and shall advise the
board of all matters not placed on the agenda. A copy of an agenda constitutes
written notice of board meetings when served as required in subparts
3 and
4.
Subp. 6.
Filing of written
material.
Written material related to a matter to be decided by the board
at a regular meeting must be served on all parties and 14 copies delivered to
the board offices at least seven calendar days before a regular meeting.
Written material related to a matter to be decided at a special meeting must be
personally served on all parties, board members, and at the board offices at
least two calendar days before the special meeting. The chairperson may grant
an extension of time or allow the submission of fewer copies due to time
constraints or economic hardship.
Subp.
7.
Quorum.
A quorum must be present for transaction of board
business.
Subp. 8.
Parliamentary procedure.
Except as specifically provided under statute or these parts,
the most current revision of Roberts Rules of Order Revised governs any
question of parliamentary procedure that arises at a board meeting.
Subp. 9.
Adoption of
agenda.
The first order of business at the meeting must be adoption of
the agenda, which may be amended or modified by the board prior to taking up
other business. No matter may be voted upon at a regular or special board
meeting unless it has been placed on the agenda as required under subparts
4 and
5. Discussion or
informational items for which no decision will be made at the meeting may be
added to the agenda at the meeting.
Subp. 10.
Public forum.
The chairperson may include a portion of time on each regular
meeting agenda for persons to present statements on matters which are within
the board's jurisdiction but are not on the agenda. The chairperson shall
determine the limits of time and the relevancy of the statement to the board's
jurisdiction.
Subp. 11.
Argument and presentations.
A person who wishes to present a statement on a matter that is
on the agenda for the meeting shall be allowed to present statements to the
board at the meeting; provided, however, that all written supporting materials
must be filed as required under subpart
6. If the board determines
that a person affected by an oral or written statement has not had adequate
opportunity to respond, the board shall allow additional time to
respond.
The chairperson shall determine the limits of time and the
relevancy of discussion or debate on any matter before the board.
Subp. 12.
Voting.
An affirmative vote of a majority of all members of the board
is necessary to take action, including the adoption, amendment, or repeal of
rules and orders. All members present, including the chairperson, shall vote or
abstain on every matter presented for board action.
When computing a majority of all members of the board, absences
or abstentions must be included and vacancies must be excluded.
Unless otherwise provided by law or rule, whenever a motion for
final adoption of a decision, resolution, or other action fails to receive the
vote required and no contrary motion for final adoption has received the
required vote, no action may be taken and the matter must be placed on the
agenda of the next regular meeting or a special meeting without need for a
determination to reopen, rehear, or otherwise reconsider the matter.
Subp. 13.
Record of
meetings.
The board shall keep full and accurate minutes of all meetings,
including a record of all votes of individual members.
Subp. 14.
Notice of decisions.
Following each regular or special meeting, a copy of all
decisions or resolutions adopted by the board must be served on all parties to
an action. Notice of board decisions must be published in the EQB
Monitor.
