1 Miss. Code. R. 5-4.4 - Form and content of an electronic notarial journal

A. A journal maintained in electronic format may be in any form that meets the requirements in this section and the entry requirements in Section 37(3) of the act (relating to journal).

B. A journal maintained in electronic format must be designed to prevent the insertion, removal, or substitution of an entry.

C. A journal maintained in electronic format must be securely stored and recoverable in the event of a hardware or software malfunction.

D. Entries from the notarial journal must be available upon request by the Secretary of State in a PDF format.

E. If a signature of a signer is in an electronic notarial journal, the signature must be:

1. Attached to or logically associated with the electronic journal and

2. Linked to the data in a manner so that any subsequent alterations to the electronic notarial journal entry are detectable and may invalidate the electronic notarial journal entry.

F. A journal maintained in electronic format which is delivered to the circuit clerk of the county of residence of the notary public in compliance with Section 37(5) of the act (relating to journal and audio-visual recordings) must be delivered in a format prescribed by the receiving circuit clerk.

Notes

1 Miss. Code. R. 5-4.4

Section 25-34-51 et seq. Mississippi Code of 1972 as amended.

Amended 7/1/2021 Amended 7/19/2021