1 Miss. Code. R. 5-4.7 - Disposition of journal

A. Ten (10) years after the performance of the last notarial act chronicled in a tangible journal, the journal must be destroyed by shredding or other destruction that leaves any entry in the journal illegible.

B. Ten (10) years after the performance of the last notarial act chronicled in an electronic journal, the journal must be destroyed by deleting any remaining records pertaining to the electronic journal and deleting any remaining tamper-evident technology in the notary's possession.

C. The personal representative or guardian of a notary public shall follow Section 37(6) of the Act related to the disposition of the notary public's journals upon the death or adjudication of incompetency of the notary public.

D. Nothing in this section shall require a notary public to dispose of their notarial journal or journals if doing so would be in conflict with the law of another jurisdiction that requires a notary to keep the journal for a longer period of time.

E. The notary public or the notary public's personal representative shall provide access instructions to the Secretary of State for any electronic journal maintained or stored by the notary public, upon commission resignation, revocation, or expiration without renewal, or upon the death or adjudicated incompetence of the notary.

Notes

1 Miss. Code. R. 5-4.7

Section 25-34-51 et seq. Mississippi Code of 1972 as amended.

Amended 7/1/2021 Amended 7/19/2021