10 Miss. Code. R. 201-4.17 - Academic Records

The institution or other entity shall securely maintain adequate records of each student's academic performance.

A. The records for each student shall contain:

a. Student contact and identification information, including address and telephone number;

b. Records of admission documents, such as high school diploma or qualifying scores on a state approved equivalency examination (if undergraduate) or undergraduate degree (if graduate);

c. Records of all courses attempted, including grade; completion status of the student, including the diploma, degree or award conferred to the student designating major course of study; and

d. Any other information contained in academic records including but not limited to:

i Full and correct name and address of the authorized main location of the institution or entity

ii Status of student (active, withdrawn, probation, leave of absence, death, or graduate)

iii Official date recorded for all student withdrawals and graduations

iv Beginning date or academic term with the year for each course attempted

v Indication of credits given by transfer from another institution/entity or credit by exam

vi Cumulative Grade Point Average (GPA)

vii Date the transcript was last updated and/or printed

viii Signature of an institution or entity official

B. Two copies of said records shall be maintained in separate secure places. Records of students who are no longer enrolled at the institution or other entity for any reason, including graduation, must be maintained in accordance with Standard 3.15 (Academic Records Maintenance and Protection).

C. Students in good standing will be provided transcripts upon request, subject to the institution's or entity's obligation, if any, to cooperate with the rules and regulations of governing state and federally guaranteed student loans.

Notes

10 Miss. Code. R. 201-4.17

Adopted 6/12/2023 Amended 2/19/2024 Amended 6/6/2025