12 Miss. Code. R. 3-2.1-1-01720-1.01 - DESCRIPTION

A. Scope: To set forth the procedure and requirements for keeping project record documents.

B. Maintenance Documents: (modified Dec 2013 SoS)

1. Throughout the Contract, maintain one (1) copy of all of the following: Contract Drawings, Project Manual, Addenda, Change Order(s), reviewed shop drawings, reviewed submittals, hardware schedules, field, and laboratory test records, equipment brochures, parts lists, operating instructions and other modifications to the Contract.

2. Store documents on site apart from documents used for construction.

3. Maintain documents in clean, dry, legible condition. Do not use record documents for construction purposes.

4. Make documents available, at all times, for inspection by the Professional, Commissioning Authority Professional, and the Owner.

5. Keep documents in 8 1/2" x 11" loose leaf binders. Clearly label each binder on the spine. Sub-divide with permanently marked tabs of card stock. Provide a main tab for each specification section. Provide sub-tabs for each major piece of equipment or component.

6. Format for information behind each tabbed piece of equipment/component shall be:

a. Contractor/Installer Information: Include address, phone number and contact nam Include emergency service contact information as applicable.

b. Manufacturer Information: Include address, phone number and contact name.

c. Shop Drawings and Product Data

d. Operation and Maintenance Instructions

e. Control Drawings

C. Recording:

1. General: Mark all modifications in red pencil. Keep record documents current. Do not permanently conceal any work until required information has been recorded.

2. Contract Drawings: Legibly mark to record actual construction.

a. Horizontal and vertical location of underground utilities and appurtenances referenced to permanent surface improvements.

b. Location of internal utilities and appurtenances concealed in construction referenced to visible and accessible features of structure.

c. Field changes in dimension and detail.

d. Changes made by change order(s) or field order(s).

3. Project Manual and Addenda: Legibly mark up each section to record Manufacturer, trade name, catalog number and Supplier of each product and item of equipment actually installed.

4. Shop Drawings: Maintain as record documents. Legibly mark drawings to record changes made after review.

D. Submittal: At completion of Project, deliver two (2) copies of each record document to the Professional, who will transmit both sets to the Institution or Agency. Additionally, provide to Owner updated As-Built Contract Documents in electronic format utilizing electronic format copy of Contract Documents furnished by Professional or by scanning of marked-up contract Documents. (see also 600.57 and 700.40 regarding electronic As-Built Documents) (modified Dec 2013 SoS)

Notes

12 Miss. Code. R. 3-2.1-1-01720-1.01