(modified Dec 2013; Jan 2015 re embossed) (see also
600.42, 700.14, 00100, 00600, 00650 regarding Bond info) (see also 700.40 and
Div 1 01720 for electronic As-Built Documents)
Following notification by the Bureau that a Contract
has been awarded, the Professional will:
1. Prepare within ten (10) working days' time
the Standard Form of Agreement Between the Owner and the
Contractor. (2 weeks changed to 10 working days June 2011)
2. Prepare two (2) sets of Official Contracts
and two (2) reduced sets of drawings.
3. Label the front cover OFFICIAL
CONTRACT DOCUMENTS.
4.
The
Contract should be in the following order and include:
a. Index
b. List of Drawings
c. Advertisement for Bids
d. Instructions to Bidders
e. Proposal Form
f. Standard Form of Agreement Between the
Owner and the Contractor
g.
Contract Bond
h. Power of Attorney
i. Certificate of Insurance
j. General Conditions
k. Supplementary Conditions
l. Wage Rates, if applicable
m. Addenda
n. Division 1: General Requirements
o. Division 1 Supplements
p. Division 2: Site Work
q. Division 3: Concrete
r. Division 4: Masonry
s. Division 5: Metals
t. Division 6: Woods and Plastics
u. Division 7: Thermal and Moisture
Protection
v. Division 8: Doors
and Windows
w. Division 9:
Finishes
x. Division 10:
Specialties
y. Division 11:
Equipment
z. Division 12:
Furnishings
aa. Division 13:
Special Construction
bb. Division
14: Conveying Systems
cc. Division
15: Mechanical
dd. Division 16:
Electrical
The following checklist will aid in the Contract
preparation: (more detail distributed at bid opening)
1.
Copies: Two (2) copies will
be prepared. (And any additional copies requested by the Bureau - request is
distributed at Bid Opening)
a. Bureau (1)
b. Contractor (1)
2.
Index: The
contents of the Contract should be listed in the Index to permit easy
reference.
3.
List of
Drawings: All Document drawings should be included in the Index.
4.
Dates: All
Documents, including the Contract, the Contract Bond and the Power of Attorney,
cannot be dated prior to an award of Contract by PPRB. The Documents must bear
the same date and may be dated the day of the PPRB meeting, or any date
thereafter.
5.
Contract
Form: The Bureau's Standard Form of Agreement between the Owner
and Contractor is the only Contract form to be used.
6.
Contract Sum: The
Contract sum must be indicated in both words and figures.
7.
Signatures: All signatures
must be original. Photocopies are not acceptable.
8.
Proposal Form: Insert the
Proposal Form the Contractor submitted with the Bid and remove
the blank form.
9.
Contract
Bond: All projects must have a Contract Bond executed on the Bureau's
Standard Contract Bond Form. The Bond will be equal to 100¢ of
the Contract amount. All Contract Bonds shall be duly executed by the Bidder, a
Surety licensed in Mississippi signed by a Mississippi Licensed Agent for said
Surety approved by the Mississippi Insurance Department OR signed by the Surety
AND countersigned by a Mississippi Licensed Agent for said Surety approved by
the Mississippi Insurance Department with the name and address typed, or
lettered legibly. (with Surety's Seal, preferably an embossed seal).
http://www.mid.state.ms.us/licapp/search_main.aspx
10.
Power of
Attorney: There must be a certificate indicating that the Power of
Attorney is in force at Contract time. (dated the same as the Bond, with Seal,
preferably an embossed seal)
11.
Insurance: The Contractor will furnish the Professional and the
Bureau a
Certificate of Insurance certifying all insurance
coverage required by the Contract Documents is in effect.
Once the OFFICIAL CONTRACT DOCUMENTS
have been prepared, the Professional will obtain the Contractor's (original)
signature on both of the Documents and forward them to the Bureau for the
Bureau Director's and Attorney General's representative's signatures. Copies
will be distributed as indicated in Item 1 above.
The Professional shall, unless waived by the Owner,
also submit one electronic format copy of the updated Contract Documents (plans
and specifications) in coordination with said Contract Documents mentioned
above. Said electronic submittal to be submitted within thirty (30) days after
award by the Owner in .pdf format uploaded to Bricks. The Professional shall
also provide electronic format copy to Contractor for preparation of As-Built
Construction Documents. (Modified Dec 2013 SoS)
