A.
Electronic
payments: Consumer and business initiated payments, whether made
through the Internet or in person, for various services and fees using any of
the following payment instruments: credit cards, bank cards, charge cards,
debit cards, electronic checks, or direct debits via electronic funds
transfer.
B.
ACH: Automated Clearing House. Affiliated with the U.
S. Treasury and the Federal Reserve System and used as the conduit for
electronic payments and collections. The ACH is the settlement vehicle for
electronic payments. The ACH is also used to transport direct debit and credit
transactions to consumer bank accounts.
C.
Application Service Provider
(ASP): An application service provider (ASP) provides
computer-based services to customers over a network. The most limited
definition is that of providing access to a particular application program
(such as license renewals, registrations, etc.) using a standard protocol such
as HTTP. ASP applications for purposes of this rule
are those which accept electronic payments either through a browser-based
application, or other revenue input sources.
D.
DFA: Mississippi
Department of Finance and Administration.
E.
E-Government Transaction
Fee: E-government Transaction Fee is the mark-up above any
regulatory fee plus the cost of sales as agreed to in an agency specific
Statement of Work (SOW). A description of the E-Government Transaction fee
shall be included in the SOW. E-Government Transaction fees are disbursed by
the State to the vendor on a daily basis. Additional/Supplemental fees above
the E-Government Transaction fees must be described and itemized in the agency
specific SOW.
F.
EOC
FEE: Electronic Government Oversight Committee (EOC) Fee.
This fee is used to offset the costs associated with
providing electronic services and operating the electronic portal
(www.mississippi.00v [File Link Not
Available]) at ITS. §
25-53-151(2)
of the Mississippi Code defines the EOC.The original twenty-eight portal
applications still collect this fee. On occasion, ITS has granted a written
exemption of this fee for a specific Agency to absorb and directly remit the
EOC fees associated with transactions for a specific application to DFA payable
to the DFA MS Gov Portal Fees Fund. Henceforth, with new applications, the
State collects 2[CENT] of the net operating profit each month through
E-Government Transaction Fees. Those monies are deposited to the DFA MS Gov
Portal Fees Fund on a monthly basis. The portal vendor is sent their portion of
the fees on a daily basis.
G.
Consumer: Consumer, for purposes of these rules, may
be any individual person or business representative who initiates a transaction
involving electronic payment.
H.
Processing Fee is approved by the Department of
Finance and Administration (DFA). All transactions must include a unless DFA
has granted express written approval for the Agency to absorb the payment
processing costs associated with the transactions for a specific
application and for the agency to remit those fees to
DFA payable to the DFA MS Gov Portal Fees Fund.
I.
ITS: Mississippi
Department of Information Technology Services.
J.
Point of Sale:
Point of Sale (POS). Payments made "over the counter" for fees for services.
For the purposes of electronic payments in Mississippi, agencies desiring to
accept "over the counter" electronic payments must have a POS application. POS
applications may be: A web-based system where all payment information is keyed
into the application by the client or a "card swipe" application similar to
those found in commercial enterprises. POS applications must be certified to
meet PCI Compliance Standards.
K.
PPI: Portal Payment Interface: The PPI defines and
creates the accounting entries used to record all electronic payment
transactions in the State's accounting system.
L.
Record Keeping:
An agency must establish and maintain financial records and keep
them available f or the purposes of audit. The record keeping procedures must
include the capture of the details of the electronic payments, associated fees,
and supporting reconciliation documentation.
M.
Payment Card Industry - Data
Security Standards: PCI - DSS is the result of collaboration
between the major credit card brands to develop a single approach to
safeguarding sensitive data. PCI - DSS defines a series of requirements for
handling, transmitting, and storing sensitive data. The PCI - DSS standards can
be found at https://wvvw.pcisecuritystandards.org/ [File Link Not Available]
.
N.
Revenue Input
Source: Electronic transactions from Web - based, Point of Sale
(POS), Interactive Voice Response (IVR), Over the Counter Sales, etc. §
27-104-33.
Payment by credit card, charge card, debit card, or other form of electronic
payment amounts owed to state agencies.
The State Department of Finance and Administration shall
establish policies that allow the payment of various fees and other accounts
receivable to state agencies by credit cards, charge cards, debit cards and
other forms of electronic payment in the discretion of the department. Any fees
or charges associated with the use of such electronic payments shall be
assessed to the user of the electronic payment as an additional charge for
processing the electronic payment. Agencies with the approval of the Department
of Finance and Administration may bear the full cost of processing such
electronic payment if the agency can demonstrate to the department's
satisfaction that they are able to assume these costs and provide the related
service for the same or lesser cost.
O.
TPE Transaction Processing
Engine: TPE is a secure electronic payment solution built
specifically for state and local government that provides complete transaction
management services from payment to disbursement.
P.
Payment
Processor: The company that settles approved payment transactions
with the acquiring banks that issued the customer's credit/debit card or
maintains the customer's bank account. The State's payment processor is
Mississippi Interactive LLC (MSI) and they are the merchant of record with the
credit card companies for maintaining the State's PCI
compliance.
