The requesting agencies are required to submit a Request
for Authority to Purchase, P-1, to the Office of Purchasing, Travel, and Fleet
Management (OPTFM) f or certain purchases. In certain situations, as outlined
below, the OPTFM will be required to obtain Public Procurement Review Board
(PPRB) approval prior to processing the requests. Agencies are advised that
they shall not award any purchase or construction contract prior to approval by
the Public Procurement Review Board (PPRB) if the purchase or construction
contract is one which requires PPRB approval. When approval requests are
received, the OPTFM will assign the request to a DFA Contract Analyst who will
evaluate the request and provide a recommendation to the Board. The Public
Procurement Review Board (PPRB) has regularly scheduled meetings on the first
Wednesday of every month. Requests should be submitted to the OPTFM not later
than the deadline posted on PPRB's website. Requests received after this time
shall be delayed until the next regular meeting of the Board. The Public
Procurement Review Board (PPRB) requires that the following items be brought
before the Board for approval:
(1) Any
request for any purchase authority (to include multiple purchases or a "not to
exceed" amount), award, or awards (when such awards are the result of one
competitive procurement) which exceed $500,000 of commodities, goods,
merchandise, furniture, equipment, automotive equipment of every kind, and
other personal property purchased by the agencies of the state, but not
commodities purchased for resale or raw materials converted into products for
resale as provided by Section
31-7-1(e),
Mississippi Code of 1972, Annotated;
(2) Regulations governing the approval of
contracts let for the construction and maintenance of state buildings and other
facilities;
(3) Proposed equipment
acquisition schedules for Master Lease Purchase Program (Section
31-7-10,
Mississippi Code of 1972, Annotated);
(4) Cancellation of Mississippi Department of
Corrections contracts on minutes (Section
47-5-107,
Mississippi Code of 1972, Annotated);
(5) Policies and procedures which relate to
the purchasing of commodities, goods, merchandise, furniture, equipment,
automotive equipment of every kind, and other personal property purchased by
the agencies of the state, but not commodities purchased for resale or raw
materials converted into products for resale as provided by Sections
31-7-1(e),
and
31-7-9,
Mississippi Code of 1972, Annotated;
(6) Rules and regulations regarding the sale
or disposal of property (Section
29-9-9,
Mississippi Code of 1972, Annotated);
(7) Regulations governing any leases or
rental agreements for space outside the buildings under the jurisdiction of the
Department of Finance and Administration (as defined in the DFA Bureau of
Building, Grounds and Real Property Management Leasing Manual);
(8) Regulations governing contracts for
engineering or architectural services related to construction and maintenance
of state buildings and other state facilities; and
(9) Requests for exemptions from utilizing
reverse auctions submitted by state agencies and governing
authorities.
