15 Miss. Code. R. 20-72-5.3.8 - Construction Bidding and Grant Amendment

1. Grant Agreement Timeframe

Within the timeframe established in the Grant agreement, the Grant recipient shall secure Department approval of the plans, specifications, and contract documents.

A. For all Grant ineligible real property and easements (including power and other utilities), submit clear site certification forms from both the Grant recipient and the title counsel which indicate that all such Grant ineligible real property and easements for the entire project have been secured by clear title.

B. Secure all local funds necessary for the project and submit proof of such.

C. Upon approval of PSCD, submittal of all clear site certificates, and issuance of any other permits or clearances required for the project, advertise the project for construction bids. All procurement actions by the Grant recipient shall comply with applicable law and these regulations.

2. Process following Receipt of Construction Bids

Upon receipt of construction bids, the Grant recipient shall then submit:

A. The completed bid package;

B. A Budget modification consistent with as-bid construction costs, a construction contingency as determined by the Department, and any professional services contracts and amendments.

C. If additional funds are necessary for the project, A Grant agreement amendment request outlining the source of the additional funds will be submitted.

3. Review of Documents

Upon receipt of the items listed above, the Department will review them to determine whether any request for an increased Grant amount is justified and allowable and whether funds are available. If necessary, a budget modification to move funds between allowable categories may be required. After determining that all documents are approvable, the Department will transmit to the Grant recipient approval to execute the construction contracts. After approval of the bid package, the Grant Recipient shall then submit all necessary executed contracts and amendments as described these regulations.

Notes

15 Miss. Code. R. 20-72-5.3.8

House Bill 1421, 2022 Regular Session & Senate Bill 2444, 2023 Regular Session of the MS Legislature

Adopted 6/24/2022 Amended 7/28/2023