1.
Budget Modifications. Grant
recipients can request to move funds between eligible categories in the Grant
Agreement by completing a budget modification. This modification will be
required prior to approval of reimbursement of any costs where the costs exceed
the available budget. The contingency fund can be spent for
construction costs only without a budget modification, however
these funds should be moved to the construction category prior to the project
closeout. Grant recipients can also add additional local funds to the project
as needed. After determining that the budget modification is approvable, the
Department will transmit to the Grant recipient for approval of the
modification.
2.
Schedule
Modification. To amend the schedule in the Grant Agreement, Grant
Recipient should submit a letter detailing the need for schedule revision.
After determining if the schedule modification is approvable, the Department
will transmit to the Grant recipient for approval of the modification. Schedule
modifications to construction contract should be submitted in the form of a
change order.
3.
Process
after Grant Agreement Amendment Request
If the budget and schedule modifications cannot address
the needed changes to the Grant Agreement, the Grant Recipient can submit a
Grant Agreement Amendment Request. After receipt, review, and approval of the
Grant agreement amendment request, the Department may prepare and transmit an
amended ARPA RWAI Grant offer to the Grant recipient. The Grant offer will
include in the project budget:
A. The
approved as-bid amounts for construction;
B The final allowance amounts for
professional services in accordance with Subchapter 5 of these regulations;
C. A construction contingency as
determined by the Department; and,
D. Required local funds, if any.
4.
Execution of Amended Grant
Offer
Upon receipt of the amended ARPA RWAI Grant offer, the
Grant recipient shall completely execute and return it to the Department within
the timeframe established in the offer letter. After execution of the amended
ARPA RWAI Grant offer. Any increased project costs in excess of the amended
ARPA RWAI Grant amount shall be paid by the Grant recipient from sources other
than ARPA RWAIG funds.
Notes
15
Miss. Code. R. 20-72-5.3.9
House Bill
1421, 2022 Regular Session & Senate Bill 2444, 2023 Regular Session of the
MS Legislature
Adopted
6/24/2022
Amended
7/28/2023
Amended
8/19/2024
