16 Miss. Code. R. 5-10.1 - Organizational Use

The historic section of the Governor's Mansion has been designated as an area for limited public use by educational, historical, and other non-profit organizations. The Mansion and grounds will not be available to private individuals acting on their own.

On occasion, it will be necessary to rearrange scheduling due to emergency use of the Mansion by the governor for official state functions or other important uses. The understanding and flexibility of the affected organization is requested in those infrequent instances of cancellation or postponement of a scheduled function.

Requests for use of the Mansion should be made in writing to the Mansion administrator, 300 E. Capitol Street, Jackson, MS 39201, at least six weeks prior to the scheduled date of a function. The request should provide as much information as possible on proposed plans and arrangements for an event, including the general purpose of the event and the anticipated number of guests. All arrangements must be approved in advance by the Mansion administrator.

If the requested use is approved, the authorized representative of the organization will be expected to sign a Facility Use Contract and to pay a Mansion Use Fee based on the number of persons expected to attend the event.

The Use Fee is deposited in the Friends of the Mansion account and benefits the Governor's Mansion by providing funding for the conservation, preservation, and repair of furnishings in the historic section of the Mansion.

A. The number of guests may not exceed one hundred and fifty (150) persons.

B. The Mansion is not appropriate for auditorium-type events.

C. The Mansion cannot accommodate commercial filming or television equipment.

D. Functions are to begin and conclude at the scheduled time.

E. For security reasons, a complete list of all event attendees should be provided to the Mansion administrator twenty-four hours prior to the function.

F. Caterers should confer with Mansion administrator on time of arrival and provide a list of all employees assisting with event.

G. Caterers are responsible for returning the kitchen to its original condition at the conclusion of the event.

H. Food, flowers, and beverages are the responsibility of the host organization. Caterers, florists, and other vendors must be approved by the Mansion administrator. Floral arrangements must be from florist. No member of the host organization is permitted to arrange flowers on site.

I. All serving pieces and the menu are to be approved by Mansion administrator.

J. Food and drink are allowed only on the first floor.

K. Linens may be requested from the Mansion administrator. Any linens provided by the host group must be approved by the administrator.

L. Service will be paid for by the host organization and will be provided by the Governor's Mansion.

M. The organization may not collect dues nor charge fees at events held at the Mansion.

N. The host group is responsible for any breakage or damage and associated repair costs to the Mansion, its furniture, furnishings, and/or grounds. Estimates and repair supervision will be handled by Mansion staff.

O. For events held on the Mansion grounds, location and alternations are to be approved by Mansion administrator.

P. Parking is limited; special requests for reserved parking must be submitted to the Mansion administrator.

Q. The host organization should confer with the Mansion administrator twenty-four hours prior to the function to ensure that all of the above guidelines have been met.

Notes

16 Miss. Code. R. 5-10.1

Miss. Code § 29-59-1 (1972, as amended).

Amended 7/4/2019 Amended 8/31/2020