21 Miss. Code. R. 201-2.3 - Availability of public records

Hours for inspection of records. Public records are available for inspection and copying during normal business hours of the Ethics Commission, Monday through Friday, 8:00 a.m. to 5:00 p.m., excluding legal holidays. Records must be inspected at the offices of the Ethics Commission. The time, place and manner of inspection and copying of records will not be allowed to interfere with other essential duties of the Ethics Commission.

A. Records index. Indexes of public records are available for use by members of the public, including indexes of Advisory Opinions, Statements of Economic Interest, Public Records Opinions and Open Meetings decisions, all of which may be accessed on-line at the web site address listed above.

B. Organization of records. The Ethics Commission will maintain its records in a reasonably organized manner. The Ethics Commission will take reasonable actions to protect records from damage and disorganization. A requestor shall not take Ethics Commission records from Ethics Commission offices. A variety of records is available on the Ethics Commission web site. Requestors are encouraged to view the documents available on the web site prior to submitting a records request.

C. Making a request for public records. Any person wishing to inspect or copy public records of the Ethics Commission should make the request in writing on a request form (if one is provided), or by letter, fax, or e-mail addressed to the public records officer and including the following information: Name of requestor; Address of requestor; Other contact information, including telephone number and any e-mail address; Identification of the public records adequate for the public records officer or designee to locate the records; and the date and time of day of the request.

If the requestor wishes to have copies of the records made instead of simply inspecting them, he or she should so indicate and make arrangements to pay for copies of the records or a deposit. Pursuant to these rules, standard photocopies will be provided at fifteen cents ($0.15) per page.

The public records officer or designee may accept requests for public records that contain the above information by telephone or in person. If the public records officer or designee accepts such a request, he or she will confirm receipt of the information and the substance of the request in writing.

Notes

21 Miss. Code. R. 201-2.3

Section 25-61-5, Miss. Code of 1972.