22 Miss. Code. R. 22-1.2 - Meetings
A. The Commission renders advice to the
department through the holding of public meetings on the third (3) Tuesday of
each month at 9:00 a.m. in the Bolton Building, 1141 Bayview Avenue, Biloxi,
Mississippi.
B. The Commission may
vote to conduct its monthly meetings at a different time and location which
will be made known to the public.
C. Extraordinary and special meetings may be
called and conducted in accordance with the Mississippi Open Meetings Act. The
meetings will be guided by and in general conformity with Roberts Rules of
Order. However, failure to strictly comply with parliamentary procedure shall
not be cause for reversal of any Commission action. Only Commission members may
raise a point of order and must do so contemporaneously with the objectionable
action.
D. Meetings may consist of
an educational session for the Commission to receive information and reports
which require no Commission action.
E. Minutes are not required to be kept for an
educational session other than a listing of the presenters and topics covered
during the educational session.
F.
The Commission may enter into executive session for the transaction of public
business as permitted in Miss. Code Ann. §
25-41-7.
G. Official minutes of the regular monthly
meetings will be transcribed, certified, and preserved as a public record.
Final actions recommended to and approved by the Executive Director during an
Executive Session shall be read into the record upon return to the regular
meeting. Minutes from each proceeding meeting shall be approved by the
Commission and final actions taken by the Executive Director based upon the
Commission's recommendation shall become part of the official record to be
maintained by the Department.
H. A
chairman and vice-chairman will be elected by the Commission members each year
in July.
I. All members of the
Commission are strongly encouraged to attend all regular and special meetings
of the Commission. Any member who does not attend three (3) consecutive
regularly scheduled meetings may be subject to removal by a majority vote of
the Commission members.
J. A simple
majority of the Commission constitutes a quorum and an act of the majority will
constitute Commission action.
K. An
agenda will govern the conduct of business of each Commission meeting. The
Executive Director is responsible for establishing the agenda and distributing
it along with copies of documents that will be considered to each member not
later than seven (7) days prior to each regularly scheduled meeting.
Notes
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