25 Miss. Code. R. 102-3.8 - Fixed Asset Accounting Procedures

A. Properly Secured Equipment. All audio and visual equipment is to be stored in a secured area when not in use.

B. Equipment Additions

(1) Packing Slips. When new equipment is purchased for the homes, the division director or his/her designee will need to forward the packing slip to the administrative office. The packing slip must indicate that the item has been received in good condition. The packing slip should then be dated and initialed by the person that took delivery of the equipment item.

(2) Equipment Addition Form. The branch director or his/her designee will need to record dales received, the manufacturer, description of property, and serial number on the equipment addition form. This form is to e submitted once a month to the property officer. The form must be received by the 5th of the month following receipt of the goods.

C. Equipment Repair and Disposal

(1) Equipment Repair. When equipment needs to be repaired, call the property officer. You will be asked for the equipment's inventory number, serial number and description of the problem. The properly officer will check to see if (he equipment is under warranty or a maintenance agreement and inform you of what steps to lake to have the equipment repaired.

(2) Equipment Disposal. Equipment will only be disposed after it has been determined that it cannot be repaired or the cost of repair is too great. Once an item has been deemed to be un-repairable, the division director or his/her designee will record the date that the item was deemed un-repairable, a description of the property, the item's equipment inventory number and the serial number on the request for disposal form. This form should then be forwarded to the property officer. Alter the form has been completed, the piece of equipment should then be placed in a secure area. Equipment items to be disposed of are not to be taken out of the secure area until the properly officer has contacted the division director with instructions of how and when to dispose of the property.

D. Missing Equipment. When an equipment item is missing, the division director must call the police or sheriffs office and report the missing item. The division director will then send a memo to the property officer stating, the date the item was found to be missing, description of the item, and giving the police report number.

Notes

25 Miss. Code. R. 102-3.8

Miss. Code Ann. § 35-1-25 and § 35-1-27 (Rev. 2023).

Amended 10/20/2024