28 Miss. Code. R. 301-35.9 - Administrative Offices and Other Port Authority Offices

A. Office Preparation. The Mississippi State Port Authority administrative offices are at One Hancock Plaza, 14th floor, Gulfport, Mississippi. The Deputy Director and/or Director of Finance, will be responsible for securing the Port Authority offices at this location. Similar procedures should be followed by all other Deputy Directors for each of their respective offices.

B. Office Preparation Procedures. These suggested procedures are to be guidelines for office personnel in preparation for a storm:

1. Desktops, shelves, and work tables should be completely clear of objects (paper and desk items may be placed in desk drawers).

2. Computers and printers should be moved away from windows, labeled, placed in double plastic bags, and placed in interior office areas.

3. Telephones should be unplugged, wrapped in plastic bags, and stored in desks or file cabinets.

4. Small personal objects (e.g., wall pictures, coffee cups, lamps, etc.) should be stored in desks or file cabinets.

5. File cabinets should be moved away from exterior walls and, if possible, moved to an interior area.

6. Office doors should be closed.

7. Official documents, personnel files, agreements, contracts, permits, and other critical Port Authority documents should be placed in fire-proof cabinets.

8. All items being moved to interior areas should be clearly labeled for ease of identification upon return to the offices.

9. In cases of forecasted Category 3 or stronger hurricanes, Port Authority office equipment located in terminals will be placed in a marine container and moved to a designated offsite location. The Deputy Director of Operations will be responsible for providing the Finance and Administration Department with a marine cargo container and transportation for the evacuation of office materials, supplies, and equipment. Materials, supplies, tools, and equipment that may be necessary for recovery should be evacuated to an offsite location.

Notes

28 Miss. Code. R. 301-35.9

Mississippi Code §§ 59-1-1, 59-1-9 and 59-5-21

Amended 12/3/2020