32 Miss. Code. R. 23-13.02 - Records Protection Policy

The Addie McBryde Center takes precautions to protect all confidential administrative and case records by the following steps:

1. Access to confidential records is limited to the Center Director, the Assistant Center Director, the Program Manager designated to monitor the client's progress, and the office administrative assistant assigned to maintain client files.

2. The Addie McBryde Center maintains a policy for persons being served to access his/her record. Anyone desiring part or all of his or her record needs to inform the Center Program Manager of this. The Program Manager will review the record, and, in the normal course of events, will inform the Center Director of this fact and release the records. Under federal law, certain rare circumstances may trigger a medical professional or legal review. If this is the case, the person being served or their representative will be informed of this, and the review will take place as quickly as possible.

3. A generally accepted filing system for such records is maintained at all times.

4. A check in/check out system for all files and records is maintained when files are removed from the area where files are kept. A staff person in the area where such records are kept is designated as responsible for control and accounting for such records.

5. During the workday, all records are kept in a supervised office in metal files or storage cabinets with reasonable protection against fire, water damage, and other hazards taken. The file area is locked and secured after working hours.

6. MDRS network back up on the server and hard copies are retained for all electronic records to ensure protection of such records against loss.

Notes

32 Miss. Code. R. 23-13.02