Miss. Code. tit. 12, pt. 9 - Office of Personal Service Contract Review Rules and Regulations

  1. Chapter 1 - [Effective 9/6/2024] PUBLIC PROCUREMENT REVIEW BOARD (§ 12-9-1.1 to 12-9-1.6)
  2. Chapter 2 - [Effective 9/6/2024] DEFINITIONS AND ACRONYMS (§ 12-9-2.1 to 12-9-2.2)
  3. Chapter 3 - [Effective 9/6/2024] METHOD OF SOURCE SELECTION (§ 12-9-3.1 to 12-9-3.5)
  4. Chapter 4 - [Effective 9/6/2024] REQUESTS FOR INFORMATION (§ 12-9-4.1 to 12-9-4.6)
  5. Chapter 5 - [Effective 9/6/2024] INVITATIONS FOR BIDS (§ 12-9-5.1 to 12-9-5.7)
  6. Chapter 6 - [Effective 9/6/2024] REQUESTS FOR PROPOSALS AND REQUESTS FOR QUALIFICATIONS (§ 12-9-6.1 to 12-9-6.10)
  7. Chapter 7 - [Effective 9/6/2024] REQUESTS FOR APPLICATIONS AND CONTRACT WORKERS (§ 12-9-7.1 to 12-9-7.8)
  8. Chapter 8 - [Effective 9/6/2024] PREAPPROVED VENDOR LISTS AND COOPERATIVE PROCUREMENT (§ 12-9-8.1 to 12-9-8.5)
  9. Chapter 9 - [Effective 9/6/2024] SOLE SOURCE PROCUREMENT, version 2 (§ 12-9-9.1 to 12-9-9.5)
  10. Chapter 10 - EMERGENCY AND EXIGENT CIRCUMSTANCES CONTRACTS (§ 12-9-10.1 to 12-9-10.3)
  11. Chapter 11 - GOVERNMENT TO-GOVERNMENT CONTRACTING (§ 12-9-11.1 to 12-9-11.3)
  12. Chapter 12 - STATUTORY EXEMPTIONS AND NO COST CONTRACTS (§ 12-9-12.1 to 12-9-12.5)
  13. Chapter 13 - SMALL PURCHASES (§ 12-9-13.1 to 12-9-13.4)
  14. Chapter 14 - CONTRACTS (§ 12-9-14.1 to 12-9-14.15)
  15. Chapter 15 - EXCLUSION OF VENDOR FROM FUTURE CONTRACT AWARDS (§ 12-9-15.1 to 12-9-15.4)
  16. APPENDICES (Appendix 12-9-A to 12-9-E)

INTRODUCTION:

PROCUREMENT IN MISSISSIPPI

0.1 Procurement Organization

State government procurement of goods and services is administered by the Mississippi Department of Finance and Administration ("DFA") with approval by the Public Procurement Review Board ("PPRB") and the Mississippi Department of Information Technology Services ("ITS") with approval by the ITS Board. Agencies who are unsure which rules and regulations govern the procurement of specific goods or services should contact DFA or ITS for assistance in determining the appropriate purview. Contact information can be found on each Agency's website:

* DFA: www.dfa.ms.gov

* ITS: www.its.ms.gov

0.2 DFA and the PPRB

Administrative staff for the PPRB is housed at DFA. PPRB has authority to approve:

0.2.1 Building and Construction

Mississippi Code Annotated §§ 31-11-1, et seq. defines the duties and responsibilities of the Bureau of Building, Grounds, and Real Property Management (BOB) at DFA, which acts as the building authority for the state. BOB contracts with architects, engineers, contractors, and suppliers. Certain BOB actions shall be approved by PPRB as required by Mississippi Code Annotated § 27-104-7. More information can be found in the BOB Manual on the DFA website.

0.2.2 Real Property (Leases)

Mississippi Code Annotated § 29-5-2(c) gives DFA and PPRB authority to approve leases or rental agreements by any state Agency. The Real Property Management ("RPM") division of the Bureau of Building, Grounds, and Real Property Management at DFA is responsible to supervise the lease and rental of space by state Agencies. Such rentals and leases shall be compliant with Mississippi Code Annotated § 27-104-7 and the RPM Leasing Manual, which can be found on the DFA website.

0.2.3 Commodities and Equipment (non-IT)

The Office of Purchasing, Travel, and Fleet Management ("OPTFM") at DFA supervises the purchase, lease-purchase, lease, and rental of any commodities or equipment by Agencies under the purview of PPRB. OPTFM has approval authority over all sales or transfers of personal property owned by Agencies other than items under the jurisdiction of ITS. Procurement of non-information technology ("IT") related commodities is governed by Mississippi Code Annotated §§ 31-7-1, et seq. and the OPTFM Procurement Manual, which can be found on the DFA website.

0.2.4 Personal and Professional Services (non-IT)

These rules and regulations govern the procurement of non-IT personal and professional services and all contract workers, including contract workers who work in an Agency IT department. Additional information about the purview of these rules and the authority of the PPRB as it relates to personal and professional services can be found in Chapter 1. Agencies may also contact the Office of Personal Service Contract Review ("OPSCR") at DFA for additional information.

0.3 ITS and the ITS Board

ITS was created to maximize the use and benefit of IT in state government. Mississippi Code Annotated §§ 25-53-1, et seq. outlines the duties and responsibilities of ITS, including the acquisition of IT for all state Agencies and the institutions of higher learning. The ITS procurement policies and procedures can be found in the Procurement Handbook on the ITS website.

0.4 The Procurement Portal and the Transparency Website

Procuring Agencies can post items on the procurement portal and the Transparency website using MAGIC.1 The Mississippi Management and Reporting System ("MMRS") office at DFA is responsible for the operation and management of MAGIC. Agencies who encounter technical issues with or have any questions regarding MAGIC, the procurement portal, or the Transparency website should contact MMRS for additional information or assistance. As of the effective date of these rules and regulations, the easiest way to contact MMRS is to email mash@dfa.ms.gov. Additional information can be found on the DFA website.

0.5 Additional Resources

In addition to these Agencies, the following organizations provide excellent opportunities for education and networking for any government employee involved in purchasing and procurement. Additional information can be found on each organization's website.

* MAGPPA: Mississippi Association of Government Purchasing and Property Agents www.magppa.org

* NASPO: National Association of State Procurement Officials www.naspo.org

* NIGP: National Institute of Governmental Purchasing www.nigp.org

1 The procurement portal, the Transparency website, and MAGIC are defined in Chapter 2.

Notes

Miss. Code. tit. 12, pt. 9
Amended 9/6/2024

State regulations are updated quarterly; we currently have two versions available. Below is a comparison between our most recent version and the prior quarterly release. More comparison features will be added as we have more versions to compare.

No prior version found.