13 CSR 35-34.080 - Children's Income Disbursement System (KIDS)
(1) The administration of monies deposited in
Children's Income Disbursement System (KIDS) accounts shall be governed by the
provisions of 210.560, RSMo, applicable federal statutes and regulations and
this section.
(2) When a child is
placed in the legal custody of the Children's Division (CD) under Chapter 211,
RSMo, the CD shall establish an account to receive and hold money received by
the division on behalf of the child. Monies received by a child in the custody
of the CD shall be processed through the Children's Services Income
Disbursement System (KIDS).
(A) An account
within KIDS shall be established upon the initial receipt of funds on behalf of
the child.
(B) The funds received
may be applied toward the care of the child prior to authorizing payment from
state or federal funds for the child's care.
(C) These funds shall be received by the
Division of Finance and Administrative Services (DFAS) for deposit with a
financial institution and accounted for in the name of the child in the
Children's Income Disbursement System (KIDS).
(D) KIDS accounts may not be combined with
any other funds, and these funds may not be accessed for any other purpose than
the maintenance and special expenses of the individual child.
(3) Money received on behalf of
the child shall be processed through the Division of Finance and Administrative
Services.
(A) The director of the Children's
Division shall apply to be the payee for any independent source of benefits for
children in the care and custody of CD.
(B) Once the child's KIDS account has been
established, the payer shall be instructed to send the income directly to DFAS
who will enter the funds into the KIDS account.
(C) Any Social Security or Veteran's
Administration (VA) monies received by the county office for deposit in a
child's KIDS account must be registered on the appropriate form and sent to
DFAS for deposit into the KIDS account. Any child support money received in the
county office for deposit must be sent to the Child Support Financial
Resolutions Section prior to deposit.
(4) Except as may be otherwise provided in
section (5), the KIDS account will automatically be debited for maintenance
payments and other expenses incurred for the benefit or care of the child.
Department of Social Services (DSS) shall process fund recoupments on all
active KIDS accounts. The fund recoupment process takes money from the child's
account and refunds it to the state for services paid from CD program funds.
(A) If the child has a source of income, but
for any reason the income is not received during a given month, and there are
insufficient funds in the KIDS account, payment for the child's expenses that
month will be made from CD program appropriations by the type of funding source
for which the child is eligible. When the income for that month is actually
received, it will be deposited in the child's KIDS account and a manual fund
recoupment will be done to pay maintenance and/or special expenses for
subsequent months.
(B) The receipt,
administration, and disbursement of all monies that the division receives on
the child's account from any department or agency of the United States
government, including, but not limited to, the Social Security Administration
and the Veteran's Administration, shall be governed by the applicable statutes,
regulations, and rules of the respective federal government programs.
(C) The receipt, administration, and
disbursement of all monies that the division receives on the child's account
from any department or agency of the state of Missouri, shall be governed by
the applicable statutes, regulations, and rules of the respective state
government programs.
(5)
The division may accept funds which a parent, guardian, or other person
voluntarily wishes to provide for the use and benefit of the child. The use and
deposit of such funds shall be governed by section
210.560, RSMo and any additional
directions given by the provider of the funds.
(A) Monies received voluntarily from any
parent, guardian, or other person on behalf of a child for deposit in the
child's account shall be disbursed as provided in section (4) of this rule
unless the person providing the funds furnishes specific, clear written
instructions at the time that the funds are provided directing how the funds
shall be used. The division shall keep the instructions with the child's
records as provided in section (6) below. If the division is unable to disburse
the funds in the manner provided in the written instructions, or if the written
instructions are unclear, the division shall provide written notice to the
person providing the funds and request further written instructions regarding
disbursement of the funds. If the division does not receive written
instructions within thirty (30) days of the date that the notice is given, the
division may, at the division's discretion, disburse the funds as provided in
section (4) of this rule or refund the balance of monies provided to the person
providing the funds.
(B) The
division shall provide an itemized statement detailing the disbursement of any
voluntary funds as described in subsection (5)(A) above received from a parent,
guardian, or other person upon request by the person providing the
funds.
(6) A copy of all
forms, statements, and information on each child's account shall be maintained
with the child's records for five (5) years after the child's case is
closed.
(7) When a child leaves
alternative care, the CD shall contact the Family and Children Electronic
System (FACES) Payment Unit, for the determination of prior expenses which
should be paid from the KIDS account. The FACES Payment Unit shall determine
prior expenses for five (5) years prior to the date the child left alternative
care pursuant to section
516.120, RSMo. The FACES Payment
Unit will process prior expenses to be paid from the KIDS account through fund
recoupments for payments made on behalf of the child.
(8) The division shall furnish an annual,
itemized statement listing all transactions involving the funds which have been
deposited or disbursed on the child's behalf from the child's account to the
child's guardian ad litem. The statements and supporting
documentation shall be open to inspection to the guardian ad
litem and the child.
(9)
Nothing in this section shall be deemed to apply to funds regularly due to the
state of Missouri for the support and maintenance of children in the care and
custody of the division or collected by the state of Missouri as reimbursement
for state funds expended on behalf of the child. This includes, but is not
limited to, payments for child support and state debt.
(10) When the child is released from the
custody of the division or the child dies and the division is holding funds in
a KIDS account, the division shall use all proper diligence to dispose of the
balance accumulated in the child's account as set forth in section 210.560.8,
9, and 10, RSMo or as may be otherwise provided by law.
Notes
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