Nev. Admin. Code § 616A.480 - Use, alteration, printing and distribution of certain posters and forms

1. The following posters and forms or data must be used by an insurer, employer, injured employee, provider of health care, organization for managed care or third-party administrator in the administration of claims for workers' compensation:
(a) D-1, Informational Poster - Displayed by Employer. The informational poster must include the language contained in Form D-2, and the name, business address, telephone number and contact person of:
(1) The insurer;
(2) The third-party administrator, if applicable;
(3) The organization for managed care or providers of health care with whom the insurer has contracted to provide medical and health care services, if applicable; and
(4) The name, business address and telephone number of the insurer's or third-party administrator's adjuster in this State that is located nearest to the employer's place of business.
(b) D-2, Brief Description of Rights and Benefits.
(c) C-1, Notice of Injury or Occupational Disease (Incident Report). One copy of the form must be delivered to the injured employee, and one copy of the form must be retained by the employer. The language contained in Form D-2 must be printed on the reverse side of the employee's copy of the form, or provided to the employee as a separate document with an affirmative statement acknowledging receipt.
(d) C-3, Employer's Report of Industrial Injury or Occupational Disease. A copy of the form must be delivered to or the form must be filed by electronic transmission with the insurer or third-party administrator. The form signed by the employer must be retained by the employer. A copy of the form must be delivered to the injured employee. If the employer files the form by electronic transmission, the employer must:
(1) Transmit all fields of the form that are required to be completed, as prescribed by the Administrator.
(2) Sign the form with an electronic symbol representing the signature of the employer that is:
(I) Unique to the employer;
(II) Capable of verification; and
(III) Linked to data in such a manner that the signature is invalidated if the data is altered.
(3) Acknowledge on the form that he or she will maintain the original report of industrial injury or occupational disease for 3 years.

If the employer moves from or ceases operation in this State, the employer shall deliver the original form to the insurer for inclusion in the insurer's file on the injured employee within 30 days after the move or cessation of operation.

(e) C-4, Employee's Claim for Compensation/Report of Initial Treatment. A copy of the form must be delivered to the insurer or third-party administrator. A copy of the form must be delivered to or the form must be filed by electronic transmission with the employer. A copy of the form must be delivered to the injured employee. The language contained in Form D-2 must be printed on the reverse side of the injured employee's copy of the form or provided to the injured employee as a separate document with an affirmative statement acknowledging receipt.

The original form signed by the injured employee and the health care provider who conducted the initial examination of the injured employee must be retained by that health care provider. If the health care provider who conducted the initial examination files the form by electronic transmission, the health care provider must:

(1) Transmit all fields of the form that are required to be completed, as prescribed by the Administrator.
(2) Sign the form with an electronic symbol representing the signature of the health care provider that is:
(I) Unique to the health care provider;
(II) Capable of verification; and
(III) Linked to data in such a manner that the signature is invalidated if the data is altered.
(3) Acknowledge on the form that he or she will maintain the original form for the claim for compensation for 3 years.

If the health care provider who conducted the initial examination moves from or ceases treating patients in this State, the health care provider shall deliver the original form to the insurer for inclusion in the insurer's file on the injured employee within 30 days after the move or cessation of treatment of patients. As used in this paragraph, "health care provider" means a physician, chiropractic physician, physician assistant or advanced practice registered nurse.

(f) D-5, Wage Calculation Form for Claims Agent's Use.
(g) D-6, Injured Employee's Request for Compensation.
(h) D-7, Explanation of Wage Calculation.
(i) D-8, Employer's Wage Verification Form.
(j) D-9a, Permanent Partial Disability Award Calculation Work Sheet.
(k) D-9b, Permanent Partial Disability Award Calculation Work Sheet for Disability Over 30 Percent Body Basis.
(l) D-9c, Permanent Work-Related Mental Impairment Rating Report Work Sheet.
(m) D-10a, Election of Lump Sum Payment of Compensation.
(n) D-10b, Election of Lump Sum Payment of Compensation for Disability Greater than 30 Percent.
(o) D-11, Reaffirmation/Retraction of Lump Sum Request.
(p) D-12a, Request for Hearing - Contested Claim.
(q) D-12b, Request for Hearing - Uninsured Employer.
(r) D-13, Injured Employee's Right to Reopen a Claim Which Has Been Closed.
(s) D-14, Permanent Total Disability Report of Employment.
(t) D-15, Election for Nevada Workers' Compensation Coverage for Out-of-State Injury.
(u) D-16, Notice of Election for Compensation Benefits Under the Uninsured Employer Statutes.
(v) D-17, Employee's Claim for Compensation - Uninsured Employer.
(w) D-18, Assignment to Division for Workers' Compensation Benefits.
(x) D-21, Fatality Report.
(y) D-22, Notice to Employees - Tip Information.
(z) D-23, Employee's Declaration of Election to Report Tips.
(aa) D-24, Request for Reimbursement of Expenses for Travel and Lost Wages.
(bb) D-25, Affirmation of Compliance with Mandatory Industrial Insurance Requirements.
(cc) D-26, Application for Reimbursement of Claim-Related Travel Expenses.
(dd) D-27, Interest Calculation for Compensation Due.
(ee) D-28, Rehabilitation Lump Sum Request.
(ff) D-29, Lump Sum Rehabilitation Agreement.
(gg) D-30, Notice of Claim Acceptance.
(hh) D-31, Notice of Intention to Close Claim.
(ii) D-32, Authorization Request for Additional Chiropractic Treatment.
(jj) D-33, Authorization Request for Additional Physical Therapy Treatment.
(kk) D-34, Health Insurance Claim Form ( CMS 1500 Billing Form ).
(ll) D-35, Request for a Rotating Physician or Chiropractor.
(mm) D-36, Request for Additional Medical Information and Medical Release.
(nn) D-37, Insurer's Subsequent Injury Checklist.
(oo) D-38, Index of Claims System - Claim Registration.
(pp) D-39, Physician's and Chiropractor's Progress Report - Certification of Disability.
(qq) D-43, Employee's Election to Reject Coverage and Election to Waive the Rejection of Coverage for Excluded Persons.
(rr) D-44, Election of Coverage by Employer; Employer Withdrawal of Election of Coverage.
(ss) D-45, Sole Proprietor Coverage.
(tt) D-46, Temporary Partial Disability Calculation Worksheet.
(uu) D-52, CMS (UB-92).
(vv) D-53, Alternative Choice of Physician or Chiropractor.
2. In addition to the forms specified in subsection 1, the following forms must be used by each insurer in the administration of a claim for an occupational disease:
(a) OD-1, Firefighters and Police Officers Medical History Form.
(b) OD-2, Firefighters and Police Officers Lung Examination Form.
(c) OD-3, Firefighters and Police Officers Extensive Heart Examination Form.
(d) OD-4, Firefighters and Police Officers Limited Heart Examination Form.
(e) OD-5, Firefighters and Police Officers Hearing Examination Form.
(f) OD-6, Sample Letter.
(g) OD-7, Important Information Regarding Physical Examinations for Police Officers and Firefighters.
(h) OD-8, Occupational Disease Claim Report.
3. The forms listed in this section must be accurately completed, including, without limitation, a signature and a date if required by the form. An insurer or employer may designate a third-party administrator as an agent to sign any form listed in this section.
4. An insurer, employer, injured employee, provider of health care, organization for managed care or third-party administrator may not use a different form or change a form without the prior written approval of the Administrator.
5. The Workers' Compensation Section will post the following forms on its Internet website:
(a) C-4, Employee's Claim for Compensation/Report of Initial Treatment;
(b) D-12b, Request for Hearing - Uninsured Employer;
(c) D-16, Notice of Election for Compensation Benefits Under the Uninsured Employer Statutes;
(d) D-17, Employee's Claim for Compensation - Uninsured Employer; and
(e) D-18, Assignment to Division for Workers' Compensation Benefits.
6. Each insurer or third-party administrator is responsible for printing and distributing all other forms listed in this section. The provisions of this subsection do not prohibit an insurer, employer, provider of health care, organization for managed care or third-party administrator from providing any form listed in this section.
7. Upon the request of the Administrator, an insurer, employer, provider of health care, organization for managed care or third-party administrator shall submit to the Administrator a copy of any form used in this State by the insurer, employer, provider of health care, organization for managed care or third-party administrator in the administration of claims for workers' compensation.

Notes

Nev. Admin. Code § 616A.480
Added to NAC by Div. of Industrial Insurance Regulation, eff. 2-22-88; A by Div. of Industrial Relations, 3-28-94; R104-97, 3-6-98; R098-98, 12-18-98; R093-98, 12-18-98; R093-98, 12-18-98, eff. 7-1-99; R071-99, 10-29-99; R105-00, 1-18-2001, eff. 3-1-2001; R118-02, 9-7-2005; R108-09, 6-30-2010; A by R134-20A, eff. 9/20/2022; A by R134-20A, eff. 9/20/2022; A by R134-20RA, eff. 12/19/2022; A by R032-21A, eff. 8/1/2023

NRS 616A.400 and 616A.417

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