N.H. Admin. Code § Ed 321.17 - Intent to Fund (ITF) Letter
(a) The department
shall issue an intent to fund (ITF) letter for the top-ranked projects until
all building aid funds available are allocated, or until no projects remain on
the list.
(b) The ITF letter shall
include the following:
(1) Name and address
of the school building;
(2) Project
title;
(3) Maximum grant amount
calculated pursuant to
Ed
321.19;
(4) Documentation of building aid rate
pursuant to RSA
198:15-b;
(6) Maximum eligible land size in accordance
with Ed
321.07;
(7) Maximum eligible building size in
accordance with Ed 321.09;
(9) Documentation of any waiver decisions
requested as part of the application in accordance with Ed 321.33;
and
(10) Any other information the
department deems necessary to ensure a successful project.
(c) The superintendent shall have 30 calendar
days to sign and submit the ITF letter to the department before the funds are
offered to the next highest-ranked project.
(d) Except as allowed in (g) below, project
applicants that did not sign and submit the ITF letter within 30 calendar days
shall not return to the prioritized list, but the school district may
reapply.
(e) By submitting the
signed ITF letter, the school district shall have 32 months to obtain approval
from the school district 's legislative body.
(f) For applicants that signed and submitted
the ITF letter, the superintendent or designee shall submit to the department
quarterly updates on the project status until a notice of completion has been
submitted to the department in accordance with
Ed
321.26.
(g) Project applicants that were offered a
reduced award due to the lack of state building aid funds and did not sign and
submit the ITF letter within 30 calendar days shall return to the prioritized
list in the same ranked order, provided the items in (i) below are submitted by
the following May 1.
(h) Except for
projects that received a building aid award, any ITF letter issued prior to the
effective date of these rules shall be reissued in accordance with these
rules.
(i) Project applicants that
did not receive an ITF letter shall return to the prioritized list in the same
ranked order, provided the following is submitted by May 1 each year:
(1) Except as allowed by (j) below, an
attestation that construction has not started;
(2) Updated estimated project costs and
documents, if applicable;
(3)
Meeting minutes from the school board or board of trustees approving the
following:
a. The board's desire to have the
project remain on the prioritized list;
b. The estimated project cost listed on the
application or as revised in (2) above; and
c. A statement that if the project is
selected for building aid, the project shall be put forth for voter
consideration subject to receiving building aid; and
(4) If applicable, an updated project scope,
revised plans, and a description of why these changes do not impact the
ranking.
(j) Improvements
made to the school facility to address any deficiency in which the project was
ranked on, including health, safety, or energy efficiency improvements, shall
not remove the project from the ranked list unless specific in (d) above or
(k)-(n) below. Any work done prior to receiving a grant award notification
(GAN) in accordance with
Ed
321.18 shall not be eligible for building
aid.
(k) If project applicants fail
to submit the items in accordance with (i) above, the project shall not return
to the prioritized list, but the school district may reapply.
(l) Except for improvements allowed by (j)
above, if changes are made to the proposed project and the proposed project no
longer addresses the criteria for which the original application was scored and
ranked, the project shall not return to the prioritized list, but the school
district may reapply.
(m) Projects
that have a signed ITF letter but were unable to obtain approval from the
school district 's legislative body within 32 months of the date of issuance
shall forfeit the award and not return to the prioritized list, but the school
district may reapply.
(n) Projects
that have a signed ITF letter but were unable to submit the documentation
required in Ed 321.18(a) by
June 30, 12 months following the approval from the school district 's
legislative body, shall forfeit the award and not return to the prioritized
list, but the school district may reapply.
(o) A school board may request a waiver
pursuant to Ed 321.33 for the amount of time needed to complete (n) above,
provided there is an agreed upon timeline between the school district and the
department , and the delay is due to an unanticipated event.
Notes
#8265, eff 1-22-05; ss by #10363, eff 6-15-13
State regulations are updated quarterly; we currently have two versions available. Below is a comparison between our most recent version and the prior quarterly release. More comparison features will be added as we have more versions to compare.
(a) Schools shall be designed, constructed, and maintained to provide:
(1) Code compliant outside air ventilation and exhaust systems to aid in the maintenance of indoor air quality; and
(2) Code compliant heating temperatures throughout occupied building areas.
(b) In cases where air conditioning is provided, schools shall be designed, constructed, and maintained to provide code compliant cooling temperatures throughout all air conditioned spaces.
(c) The design and installation of all HVAC systems shall comply with:
(1) The state building code under RSA 155-A;
(2) The code for energy conservation in new building construction under RSA 155-D; and
(3) The state fire code under Saf-C 6000 as adopted by the commissioner of the department of safety under RSA 153 and as amended pursuant to RSA 153:5, I by the state fire marshal with the board of fire control.
(d) A school district may use energy recovery ventilation equipment in its school buildings for transfer of sensible and latent or sensible or latent energy from exhaust air to outside air. For the purposes of this paragraph, the transfer of sensible and latent or sensible or latent energy from exhaust air to outside air means the practice of extracting heat from exhaust air to limit the amount of new energy that is used to heat additional air from outside.
(e) Project construction documents shall require the HVAC contractor to provide the school maintenance personnel with record drawings, appropriate training, operating and maintenance manuals, and any other relevant information concerning the HVAC systems and components thereof.
(f) Project construction documents shall require a formal commissioning process for HVAC systems start-up and initial operation. At a minimum, the construction documents shall identify the requirement for the development of a written commissioning plan specific to the project. The commissioning plan shall identify a process of ensuring that prior to completion of a construction project, new and/or modified HVAC systems perform in accordance with the design intent and the construction documents. The commissioning process shall include, but shall not be limited to, verification and functional performance testing on all HVAC equipment and controls, in all operating modes.
(g) Verification that construction has been performed according to state and local building codes and approval of variances shall be the responsibility of the local code enforcement official in the municipality in which the construction takes place, or the state fire marshal in accordance with RSA 155-A:7.
Notes
#8265, eff 1-22-05; ss by #10363, eff 6-15-13