N.H. Admin. Code § Lab 803.03 - Notification and Records
(a) Every employer
shall at the time of hiring and prior to any changes notify his or her
employees in writing as to the rate of pay or salary, whether by daily, weekly,
biweekly, semi-monthly, or yearly, or by commissions, as well as the day and
place of payment and the specific methods used to determine wages due pursuant
to RSA 275: 49.
(b) Every employer
shall provide his or her employees with a written or posted detailed
description of employment practices and policies as they pertain to paid
vacations, holidays, sick leave, bonuses, severance pay, personal days, payment
of the employee's expenses, pension, and all other fringe benefits per RSA 275:
49.
(c) Pursuant to
RSA
275:49, every employer shall inform his or
her employees in writing of any change to such employees rate of pay, salary,
or employment practices or policies as referred to in Lab 803.03(a) and (b)
prior to the effective date of such change.
(d) Pursuant to
RSA
275:49, any vacation pay, holiday pay, sick
pay, bonus pay, personal day pay, employee expenses, and all other fringe
benefits earned, accrued, or vested prior to any change shall not lapse due to
the change.
(e) Pursuant to
RSA 275:49,
IV, every employer shall make available to
his or her employees in a written statement information regarding the
deductions allowed in
RSA
275:48.
(f) Pursuant to
RSA
279:27 and
RSA 275:49,
VI, relative to record keeping requirements,
every employer shall:
(1) Record payroll
information so that time records, showing the time work began and ended
including any bonafide meal periods, shall support individual pay sheets and
that payroll sheets, in turn, shall support canceled checks or cash
receipts;
(2) Require that time
records with entries that are altered shall be signed or initialed by the
employee whose record was altered;
(3) Not make use of automated time keeping
devices or software programs that can be altered by an employer without the
knowledge of the employee, or that do not clearly indicate that a change was
made to the record;
(4) Make such
good records as shall show the exact basis of remuneration of an employee's
compensation;
(5) Make any such
records available if requested, to show other than an employer-employee
relationship; and
(6) Maintain on
file a signed copy of the written notifications, signed by the employee and
provided to each employee as required by Lab 803.03(a), (b), and (c)
above.
(g) Pursuant to
RSA
279:27 and
RSA 275:49,
VI, every employer shall keep a record of
hours worked by all of its employees except for employees who are exempt under
29
U.S.C. section 213(a) of the
Fair Labor Standards Act. Said records shall be preserved and stored for a
period of no less than 3 years.
(h)
RSA 275:43-a shall
not apply to employees who report to work and then request to leave on the
basis of illness, personal or family emergency provided that a written
explanation, initialed by the employee is entered on the employee's time slip
or card.
(i)
RSA 275:43-a shall
not apply to employees who are hired for positions with duties that
consistently require that they will work less than 2 hours per work day and
report to work with the understanding that they will work less than 2 hours per
work day, provided that the employees are notified in writing, upon
hire.
(j)
RSA 275:43-a shall
not apply to health care employees of community-based outreach services
providers who voluntarily make schedule changes to meet the needs of the
physically or mentally infirm clients they serve and who sign a statement upon
hire stating that they understand this job requirement.
Notes
#2515, eff 10-25-83; ss by #4017, eff 3-21-86; EXPIRED: 3-21-92
New. #5491, eff 10-20-92, EXPIRED: 10-20-98
New. #7007, eff 5-26-99; ss by #8879, INTERIM, eff 5-18-07, EXPIRES: 11-14-07; ss by #9024, eff 11-9-07 (from Lab 803.04)
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