N.H. Admin. Code § Ret 103.01 - Manner of Making Requests

(a) Any person may obtain information from or make submissions to the board orally or by writing to the executive director or designee at the following postal address, e-mail address, telephone number and fax numbers;

New Hampshire Retirement System

54 Regional Drive

Concord, NH 03301

Telephone (603) 410-3500

Fax (603) 410-3501 E-mail: info@nhrs.org Website: www.nhrs.org

TDD Access: Relay NH 1-800-735-2964

Office Hours: 8:00 am to 4:00 pm. See www.nhrs.org for expanded office hours.

(b) Members and annuitants, or their designated representatives may obtain their own personally identifiable and confidential retirement benefit information in person, by telephone or by any written or electronic means with proper identification at no cost.

(c) Persons desiring copies of governmental records shall submit a request that identifies as particularly as possible the information being sought. Payment shall be enclosed with the request to cover the reasonable cost of providing the records, as determined by the board of trustees. Parties shall contact the retirement system in advance of their request in order to verify the amount of payment due.

(d) When making a request for personally identifiable and confidential information in person, the member or annuitant shall provide proof of identity by presenting a driver's license, visa, passport or any other government-issued photographic identification.

(e) When making such a request by written or electronic means, the member or annuitant shall provide a Social Security number, date of birth, home address with postal zip code and a residential or commercial telephone number.

(f) When making a request for information concerning a member or annuitant who is living, a non-member shall provide a valid executed power of attorney or a signed authorization which demonstrates that the requesting party is the person with authorized access to otherwise confidential member or annuitant information and that the proferred document is valid.

(g) When making a request for information concerning a member or annuitant who is deceased, a non-member shall provide a death certificate and proof, via a birth or marriage certificate or a certificate of appointment as administrator or executor of the member's estate, as applicable, of the non-member's legal relationship to the member or annuitant which demonstrates that the requesting party is the person with authorized access to otherwise confidential member or annuitant information.

(h) The authorization referred to in (f) and (g) above shall permit a non-member to access information about a member's age, salary history, dates of employment, job descriptions, payroll records or other personnel records relevant to the termination and retirement process.

Notes

N.H. Admin. Code § Ret 103.01

#1953, eff 2-9-82 (rule Ret 201); ss by #2740, eff 6-11-84 EXPIRED 6-11-90

New. #5225, eff 9-18-91; rpld by #5880, eff 8-19-94

New. #7476, eff 4-10-01; ss by #7571, eff 10-10-01; ss by #9322, eff 11-19-08

Amended by Volume XXXV Number 18, Filed May 7, 2015 , Proposed by #10811, Effective 4/15/2015.