N.H. Admin. Code § Rko 203.06 - Initial Action by Office
(a) Pursuant to
RSA
91-A:7-b,II, as soon as is
practicable following receipt of a complaint and assignment of a docket number
in accordance with Part Rko 204, but no later than 3 days following receipt of
the filing, the office shall provide to the entity complained against:
(1) An unredacted copy of the complaint, with
any attachments;
(2) A response
form as described in Rko 203.07 below;
(3) An appearance form as described in Rko
207.02 below; and
(4) A forwarding
letter from the office which, based upon the time frames set forth in
RSA
91-A:7-b II, clearly states
the calendar date upon which the respondent's answer, the parties' appearances,
and correction of any deficiencies under Rko 204.02 are due.
(b) The items in (a) above shall
be forwarded to the parties by:
(1) First
class US Mail;
(2) Verified
mail;
(3) Hand-delivery by
messenger.
(c) The items
in (a) above that are sent to the respondent shall be addressed to:
(1) In the case of the state, the head of the
agency complained against;
(2) In
the case of a county, one of the county commissioners and the treasurer of the
county;
(3) In the case of a city
either:
a. The mayor or one of the aldermen
and the city clerk; or
b. In a city
which has a city manager, the city manager and the city clerk;
(4) In the case of a town, one of
the selectmen and the town clerk;
(5) In the case of a school district, one of
the members of the school board and the clerk of the district;
(6) In the case of a village district, one of
the commissioners and the clerk of the district; or
(7) In the case of another entity, or in a
matter in which the individual or individuals identified above cannot be
readily ascertained by the office from a review of the pleadings or an official
website of the respondent, such person or persons as the ombudsman concludes
are likely to provide the respondent with actual notice that a claim has been
filed against it.
(d) The
claimant shall be provided with a copy of the communication described in (a)
above and shall be instructed to file an appearance by the date of the
respondent's answer.
(e) The
respondent shall file an acknowledgment and answer in accordance with
RSA
91-A:7-b,II and Rko 203.07
within 20 days, as specified by the date appearing in the office's forwarding
letter described in Rko 203.06 (a) (4) above.
Notes
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