N.J. Admin. Code § 15:3-3.10 - Updateable microfiche systems
(a) An updateable
microfiche system is to be used only in special applications. Any agency considering
using such a system should first contact the Supervisor of Micrographics and Imaging
Services to review the proposed applications.
(b) The updateable microfiche must meet the
microfilm specifications as outlined in
15:3-3.6 with the following additions:
1. Each microfiche must have the specified targets
at the beginning and ending of each row;
2. Each time a microfiche is updated, a
certificate of authenticity shall be inserted at the end of the added
documents;
3. If permanent records are
to be microfilmed and the hard copy records destroyed, the microfiche security copy
shall be on silver halide film and stored under archival conditions; and
4. The expunging equipment on the updateable
microfiche camera shall be rendered inoperable if an agency intends to request that
the original copy of the records that have been microfilmed be destroyed. The hard
copy of the records may not be destroyed until approval has been granted by the
Division according to the procedures established under
15:3-2.2, Disposal of public
records.
Notes
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