N.M. Admin. Code § 1.10.35.7 - DEFINITIONS
A.
"Active
voter" means a registered voter who has not been declared an inactive
voter.
B.
"Board of
registration" means the voters of a county who are appointed by the
board of county commissioners and serve under the provisions of Sections
1-4-34 NMSA 1978.
C.
"Cancelled" means the status
of a person's voter registration record when that person is no longer eligible
to vote due to death; transfer of residence to another county or state; felony
conviction while the person is in a correctional facility; or at the voter's
request.
D.
"Certificate of
registration" means the form, prescribed by the SOS or the federal form
complying with the National Voter Registration Act of 1993, used by qualified
electors or by federal qualified electors to register to vote.
E.
"Confirmation card" means a
postage prepaid and preaddressed notice, with language in compliance with the
National Voter Registration Act of 1993 and Subsection C of Section
1-4-28 NMSA 1978, sent by
forwardable mail, with a postage prepaid return postcard on which a voter may
state the voter's current address.
F.
"Confirmation mailing" means
a non-discriminatory mass mailing; conducted by the office of the SOS to voters
flagged as NVRA on the statewide voter file and to voters who have filed a
change of address request with the postal service since the last confirmation
mailing.
G.
"County"
means an administrative district of the state of New Mexico.
H.
"County register" means a
physical file of voter registration records kept in fire resistant containers
at the county clerk's office.
I.
"County voter file" means the computerized version of the county
register, comprising each county's portion of the statewide voter
file.
J.
"Data recording
media" means physical material that holds data expressed in any existing
electronic format.
K.
"District" means a distinct territorial subdivision containing a
body of eligible voters within the represented area.
L.
"Duplicate search" means the
process of verifying that voters are not registered in more than one county of
the state, or registered more than once in a single county.
M.
"Election" means a statewide
election that is a general election, political party primary election, local
elections included in the Local Elections Act, or elections to fill vacancies
in the office of United States representative.
N.
"File maintenance" means the
total activities undertaken by county or state election officials to ensure the
accuracy and integrity of the statewide voter file.
O.
"Inactive voter" means a
voter who has been mailed a confirmation card in accordance with
52 U.S.C.
20501 to
20511, and who has either failed
to respond or has failed to vote in any election conducted after the mailing of
the confirmation card.
P.
"Initial mailing" means the first non-discriminatory mailing to a
voter, by the county clerk or SOS, which is returned as undeliverable by the
postal service.
Q.
"Mailing
address" means the address at which a voter receives correspondence; it
is the address in the "physical street address where you live now" box on the
certificate of registration, unless the voter's address has been updated by the
county clerk and the updated address is attached to the certificate of
registration, or unless a voter has entered a different mailing address in the
"address where you get your mail (if different from above) box on the
certificate of registration.
R.
"Module" means a portion of the statewide voter records system
program that carries out a specific function and may be used alone or combined
with other modules of the same program.
S.
"New registrant" means a
voter who has never been registered in any county within the state.
T.
"Non-standard address" means
an unnamed street, unknown structure or directional address not on the county
street file.
U.
"NVRA"
means National Voter Registration Act and is a designation in the statewide
voter file indicating a voter was sent an initial mailing other than a
confirmation mailing, which was returned to the county clerk as
undeliverable.
V.
"Online
voter registration system" means the system authorized by the SOS for
the purpose of accepting voter registration applications through the
internet.
W.
"Physical
address" means the location of a voter's residence even if provided in
the form of a map or geographic description pursuant to Section
1-4-5.3 NMSA 1978.
X.
"Positive match" means that
two records match based on a strong match or that a match has been determined
to exist based on further investigation by a county clerk of a weak
match.
Y.
"Precinct"
means a part of a county with definite boundaries established for electoral
administrative functions.
Z.
"Precinct part" means the designation given when a precinct is
divided by one or more districts.
AA.
"Precinct voter list" means
a voter list arranged in alphabetical order of voter surname within and for
each precinct.
BB.
"Public
service request" means information prepared for an individual or
organization requesting certain information from the voter records
system.
CC.
"Registrant
detail" means all data entered into the voter records system for an
individual voter.
DD.
"Removable" means the designation in the statewide voter file for
the voter registration record of a person registered to vote whose voter
registration has been cancelled due to death, transfer of residence to another
state, felony conviction while the person is in a correctional facility, at the
voter's request, or, if after 45 days, a county clerk is unable to fulfill an
incomplete application received online or electronically.
EE.
"Scanned image" means the
digital capture of the certificate of registration and any other physical
documents relating to the voter's record.
FF.
"Select groups" means a
group of voters selected based upon their party registration, or lack thereof,
gender, residence, age, or any other protected class as defined by
law.
GG.
"Special voter
list" means a prepared list of selected voters arranged in the order in
which requested.
HH.
"State
agency that provides public assistance or services to persons with
disabilities" means a designated agency pursuant to 1.10.8 NMAC and
Section 1-4-5.2 NMSA 1978.
II.
"Street file" means a method
of geocoding or manually managing street segments, including address ranges,
road networks and providing for incremental updates in the statewide voter
registration system.
JJ.
"Strong match" means that two records in different databases have:
(1) the same name,
(2) same date of birth (DOB), and
(3) the same full social security number
(SSN).
KK.
"Suspense status" means an applicant for voter registration whose
status as a voter is held in abeyance until certain voter qualifications are
met.
LL.
"Undeliverable
mailing" means correspondence sent to a voter and returned by the postal
service indicating that the voter no longer receives mail at that
address.
MM.
"Voter"
means any qualified elector or federal qualified elector who is registered
under the provisions of the Election Code.
NN.
"Voter data" means selected
information from the voter file.
OO.
"Voter file" means all voter
information required by law and by the secretary of state that has been
extracted from the certificate of registration of each voter in the county,
stored on the voter records system and certified by the county clerk as the
source of all information required by the Voter Records System Act.
PP.
"Voter history" means
extracted voter information from the voter file indicating the jurisdiction
where a voter voted, election and date, political party, if any, precinct or
precinct part, location and method of voting.
QQ.
"Voter list" means any
prepared list of voters.
RR.
"Voter records system" means the statewide computerized voter
registration system and database, in compliance with the Help America Vote Act
of 2002, developed, implemented, established, supervised and maintained by the
SOS. The system is used by the SOS to exchange electronic information with the
county clerks.
SS.
"Weak
match" means that two records in different databases have any of the two
following matching:
(1) name,
(2) DOB,
(3) SSN, or
(4) address.
Notes
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