N.M. Admin. Code § 1.11.2.12 - ELECTRONIC TRANSMISSIONS

A. Instruments shall be transmitted through either a secured website or an electronic recording delivery system. The method of transmission shall be identified in the MOU (1.11.2.10 NMAC) signed by the authorized filer and the county clerk.

B. An authorized filer shall visually inspect each instrument prior to transmitting to ensure compliance with existing statutory recording requirements and 1.11.2 NMAC;

C. Instruments submitted for filing shall have a transmittal sheet containing the following information and order:

(1) document type - title of the document type shall be stated at the top of the page below the top margin;

(2) return to - all cover transmittal sheets shall have a return to name, address, phone and fax numbers and email address;

(3) party names - all party names to be indexed shall be listed with the grantor's last name, then first, and middle names, followed by the grantee's last name, first and middle names and full name of business entities bolded, underlined or capitalized in a way to stand out for indexing;

(4) subsequent references - references to the original document on subsequent documents shall appear conspicuously on the first page of all subsequent documents;

(5) legal description - if legal description is provided the page number on which the legal description is printed shall be referenced;

(6) recording fee - the amount of the recording fee; and

(7) property tax - the name and address on deed of party responsible to pay property tax shall appear on the first page of the document.

Notes

N.M. Admin. Code § 1.11.2.12

1.11.2.12 NMAC - N, 9/15/2008