N.M. Admin. Code § 1.13.12.13 - DIGITAL SIGNATURE ISSUANCE AND USAGE
A. A records custodian, chief records officer
or records liaison officer may request a digital signature. This signature may
be used exclusively for the purpose of submitting approved designation and
destruction forms to the state commission of public records.
B. To request a digital signature, records
management personnel shall submit a digital signature request each fiscal year
using a form approved by the administrator. The original signed form must be:
(1) submitted in person to the agency
analysis bureau by the records custodian, chief records officer or records
liaison officer and accompanied by a government issued form of photo
identification; or
(2) submitted to
the agency analysis bureau by mail and include the notarized signature of the
records custodian, chief records officer or records liaison officer.
C. The records custodian shall
notify the state commission of public records concerning any status changes
regarding the authority to utilize a digital signature by designated records
management personnel.
D. The
digital signature shall be the last function performed on an electronic form
before saving and submitting the form. Forms modified after a digital signature
has been affixed will be rejected.
Notes
State regulations are updated quarterly; we currently have two versions available. Below is a comparison between our most recent version and the prior quarterly release. More comparison features will be added as we have more versions to compare.
No prior version found.