N.M. Admin. Code § 1.13.30.12 - RECORDS DELIVERED TO THE RECORDS CENTER FOR DESTRUCTION
Agencies storing records at their location may deliver records that have met their retentions to the records center for destruction. For approval to deliver records to the records center for destruction, the records custodian, chief records officer or records liaison officer shall submit a request on a form approved by the state records administrator.
A. The form may be submitted electronically
with a valid digital signature issued by the state records
administrator.
B. The state records
administrator or designee may inspect records prior to the acceptance of the
shipment for destruction.
C. The
state records administrator may suspend destruction of records determined to be
of historical value and, upon approval of the commission, transfer the records
to the state archives.
D. The
approved request for destruction shall match items delivered to the records
center for destruction. When a discrepancy is found between what is listed on
the approved request and what is delivered to the records center, the shipment
shall be rejected and the agency shall remove the shipment from the records
center.
E. Agencies utilizing the
records centers for destruction services shall use boxes equivalent to 15" x
10" x 12" in size.
F. Records
destroyed through the records center shall be assessed a fee per box. Agencies
shall have a purchase order in place prior to delivery of the shipment to the
records center. For information on the fee schedule, refer to 1.13.2
NMAC.
G. Destruction, returns and
storage services will be suspended if the agency has an invoice that is 90 days
or more past due.
Notes
State regulations are updated quarterly; we currently have two versions available. Below is a comparison between our most recent version and the prior quarterly release. More comparison features will be added as we have more versions to compare.
No prior version found.