N.M. Admin. Code § 1.25.10.10 - DESIGNATION OF PUBLICATIONS OFFICER
Section 18-2-4.1 NMSA 1978 directs agencies to deposit copies of all publications issued by that agency with the state documents depository clearinghouse at the state library.
A. State agencies must have an approved
publications officer on file with the state library. A publications officer
shall be designated by the statutory head of the agency to distribute the
publications of that agency to the state library division. If a memorandum of
understanding exists between the state library division and a state agency, the
publications officer(s) is responsible for complying with all terms of the
memorandum of understanding.
B. The
publications officer shall be re-appointed annually by the statutory head of
the agency, using a form approved by the state librarian.
C. The form shall include but is not limited
to the following: name and signature of the statutory head (agency head or
cabinet secretary); name and signature of the publications officer; division or
bureau (if acceptable); agency code; agency name and mailing address; fiscal
year of designation; phone number; fax number and e-mail address.
D. If a publications officer leaves the
employment of an agency or is released from these duties, the agency shall
immediately notify the state library division regarding the change, and the
agency head shall appoint a new publications officer.
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