N.M. Admin. Code § 1.25.10.7 - DEFINITIONS
A.
"Agency" means any agency, authority, board, bureau, commission,
committee, department, institution or officer of state government except the
judicial and legislative branches of state government.
B.
"Depositories" means those
libraries designated by the state library division to receive
publications.
C.
"Digital
preservation" means policies, strategies and actions taken to ensure
access to digitized and born digital content and the accurate rendering of
authenticated content over time.
D.
"Firewall" means computer hardware or software that prevents
unauthorized access to private data by outside computer users.
E.
"List of optional items"
means that list generated by the state library division to identify those
publications which have no retention requirements for depositories.
F.
"Memorandum of agreement"
means the official agreement between the state library and the library selected
to be a depository.
G.
"Memorandum of understanding" means an official agreement between the
state library and any state agency.
H.
"Metadata" means "data about
data"; it is information that describes another set of data. Metadata is
descriptive information that facilitates the management of and access to other
information. Metadata may be generated automatically or created manually and it
may be internal or external to the digital object itself. Regardless of how it
is created or stored, maintaining accurate and reliable metadata is essential
to the long-term preservation of electronic state publications.
I.
"Publication" means any
information published as an individual document at government expense or as
required by law that is intended for public distribution. Such publications
include but are not limited to pamphlets, reports, directories, catalogs,
bibliographies, brochures or periodicals.
J.
"Publications officer" means
the person(s) designated to be responsible for distributing the publications of
that agency to the state library division.
K.
"Robots.txt file" means a
text file that stops search engines from crawling the website, selected pages
in the site, or selected file types in the site.
L.
"URL" means "uniform
resource locator" or the address that servers connect to through the
internet.
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