N.M. Admin. Code § 1.4.8.16 - EVALUATION OF PROPOSALS
A.
Evaluation Committee ("EC"). Proposals submitted in response to RFPs issued
under this regulation shall be evaluated by an evaluation committee ("EC") of
at least three persons appointed by the procuring agency's management. The team
should collectively possess expertise in the technical requirements of the
project, construction design and contracting. A using agency may use
independent consultants or agents to support source selection teams, provided
appropriate precautions are taken to avoid potential conflicts of
interest.
B. Scoring technical
proposals. General procedures regarding technical proposal evaluation.
(1) When rating the technical proposals, the
EC shall consider only the evaluation factors stated in the RFP.
(2) The EC may consider any relevant
information or data, from any reliable source, relating to the RFP evaluation
factors and the firm's ability to successfully perform the project. Such
information may be obtained from the firm itself, prior customers of the firm,
commercial and public databases and other reliable sources.
C. Scoring price proposals.
Procedures for scoring price proposals under this rule shall be as follows:
(1) price proposals shall be initially
evaluated to ensure that the price(s) offered is responsive to the RFP
requirements and instructions and is realistic in respect to the project plans
and specifications;
(2) price
proposals shall be evaluated on the basis of the numerical weight assigned to
price in the RFP and scored in accordance with the following process to permit
the scoring of competing offerors' price proposals in relation to one another:
the offeror with the lowest price shall receive the maximum price score, i.e.,
the maximum numerical weight assigned to price in the RFP (for example, 500
points out of a total 1,000 points);
(3) the price score of each other offeror
shall be determined by applying the following mathematical formula: price of
lowest offeror divided by the price for this offeror multiplied by the maximum
price score, i.e.,
price of lowest offeror / price of this offeror x maximum price score = price score of this offeror
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