In order to ensure uniformity and equity in the
implementation of this policy, it is necessary to clarify and make formal
certain concepts and credit reporting procedures. Institutions must report the
student credit hours that they generate in categories according to enrollment
and data reporting policies and procedures promulgated by the commission.
Eligibility for funding will be determined by the commission and may require a
combination of categorization from these definitions. Credits from courses
offered at reporting institutions are to be categorized according to the
classifications below. In some cases, this policy defines credits that are
ineligible for funding. In other cases, credits are to be reported and their
use in or eligibility for funding depends on formulae and other calculations
that are used in the annual recommendation process.
A. Credits: Enrollments that are eligible for
funding are defined by counting student credit hours or "credits." See also
5.3.12.7 NMAC for
definitions.
B. Level: Generally,
courses are structured in a pattern of increasing levels of difficulty,
preparation and specificity in the following pattern:
(1) Lower division: Courses designed
primarily for freshman (100's) and sophomore (200's) level students and for
high school students enrolled under advanced placement agreements or under
concurrent enrollment agreements.
(2) Upper division: Courses designed
primarily for junior (300's) and senior (400's) level students.
(3) Graduate division: Courses designed
primarily for master's (500's) and doctoral (600's, 700's) level
students.
C. Source of
revenue: Student credit hours from a course are designated by their revenue
sources.
(1) Unrestricted credits are reported
in the commission's course file and counted as credits in the regular funding
formulae.
(2) Restricted credits
are reported in the commission's course file but are coded so that they do not
count as credits for the regular funding formulae.
D. Data file submission requirements for
off-campus instruction: Institutions must report the student credit hours that
they generate from off-campus instruction in accordance with the commission's
enrollment and data reporting policies and procedures.
(1) Course file: Courses offered for
off-campus credit must be reported in an extended services course file. This
file uses a special campus code of 61. The point of delivery fields in this
data file must have valid values for extended services file submissions.
Students enrolled in these courses should be included in the extended services
student and student-course files. See also
5.3.12.7 NMAC for
definitions.
(2) Student file:
Students enrolled in courses offered for off-campus credit must be included in
an extended services student file. This file uses a special campus code of 61.
See also
5.3.12.7 NMAC for
definitions.
(3) Student-course
file: Students enrolled in courses offered for off-campus credit must be
included in an extended services student-course file. This file uses a special
campus code of 61. See also
5.3.12.7 NMAC for
definitions.
(4) Registrar file: If
there is an extended services student file then a registrar file also must be
generated. This file uses a special campus code of 61. See also
5.3.12.7 NMAC for
definitions.
