N.M. Admin. Code § 8.370.17.29 - STAFF RECORDS

At a minimum, staff records shall include:

A. Personnel records: Each facility licensed pursuant to these regulations must maintain complete written records for each staff member, employee, contractor and volunteer working at the facility, that are available for review upon request by the licensing authority. At a minimum, each person's records must contain the following:

(1) personal identification and demographic information;

(2) all qualifications;

(3) all current license(s) and training certification(s), including inoculations, if applicable;

(4) annual performance evaluations;

(5) documentation that the employee has read and received the personnel policies;

(6) documentation of required occupational safety and health administration (OSHA) and Health Insurance Portability and Accountability Act (HIPAA) training; and

(7) copy of caregiver criminal history screening clearance letter for all applicable caregivers including any volunteers acting as caregivers and documentation that the employee abuse registry has been reviewed to verify the staff person or caregiver is not a risk to client or newborn health, safety and welfare.

B. Staff scheduling records: The facility must:

(1) keep weekly or monthly schedules covering all services;

(2) document in each client record all staff present at labor, birth and postpartum through discharge; and

(3) keep all schedules on file for a minimum of six months.

C. Staff evaluation and development: The facility must have written documented policies and procedures for staff orientation, on-going staff development, staff supervision and staff evaluation, which include but are not limited to the following:

(1) client and facility emergency and safety procedures;

(2) quality assurance and performance improvement programs; and

(3) documentation of staff compliance with current licensure, certification, training and position requirements, including initial and annual training requirements.

Notes

N.M. Admin. Code § 8.370.17.29

Adopted by New Mexico Register, Volume XXXV, Issue 12, June 25, 2024, eff. 7/1/2024