Ohio Admin. Code 011-1-01 - Rule to provide for notification of meeting

(A) This rule is adopted in compliance with, and under authority of, division (F) of section 121.22 (F) of the Revised Code as amended, and effective November 28, 1975.

(B) Any person may determine the time and place of all regularly scheduled meetings, and the time, place, and purpose of all specially scheduled meetings, and the time and place of public hearings of the state of the Ohio apportioning persons apportionment board by one of the following methods:

(1) Consulting the website of the office of the governor at http://governor.ohio.gov/apportionment.Writing to the Secretary of the Apportioning Persons, c/o The Ohio Senate, Legislative Re-Districting Task Force, The State House, Columbus, Ohio 43215.

(2) Calling the following telephone number during normal business hours (8:30 a.m. to 5:00 p.m., Monday through Friday): (614)644-6680.

(3) (2) Consulting the public bulletin boards located on the 18th and 29th floors of the State Office Tower, 30 East Broad Street outside of the chambers of the Ohio house of representatives and the Ohio senate on the second floor of the Ohio statehouse, Columbus, Ohio 43215.

(3) Requesting electronic notice of all meetings of the apportioning process. The secretary of the apportionment board shall maintain a list of all persons who have requested such notification. A request for such notification:

(a) Shall contain the name of the person making the request and an email address to which electronic notice should be sent, and;

(b) Shall be sent in writing either:

(i) By mail to: "Secretary to the Apportionment Board, c/o Legislative Task Force on Redistricting, 77 South High Street, Columbus, Ohio 43215," or;

(ii) By electronic mail to: redistricting@redistricting.ohio.gov, and;

(c) Must be received forty-eight hours prior to any regularly scheduled meeting, specially scheduled meeting, or public hearing.

(4) Any representative of the news media may obtain notice of all meetings of the apportioning persons by requesting in writing that such notice be provided. Such notice will only be given, however, to one representative of any particular publication or radio or television station.

A request for such notification shall be addressed to: Secretary to the Apportioning Persons, c/o The Ohio Senate, Legislative Re-Districting Task Force, The State House, Columbus, Ohio 43215. The request shall provide the name of the individual media representative to be contacted, the media representative's mailing or e-mail address, and a maximum of two telephone numbers where the media representative can be reached. The secretary shall maintain a list of all representatives of the news media who have requested notice of meetings pursuant to this chapter.

In the event of a special meeting not of an emergency nature, the secretary shall notify all media representatives on the list of such meeting by doing at least one of the following:

(a) Sending written notice, which must be mailed no later than four calendar days prior to the day of the special meeting;

(b) Notifying such representatives by telephone no later than twenty-four hours prior to the day of the special meeting. Such telephone notice shall be complete if a message has been left for the representative, or, if, after reasonable effort, the secretary has been unable to provide such telephone notice;

(c) Informing such representative personally no later than twenty-four hours prior to the special meeting.

(d) Notifying such representative by electronic mail no later than twenty-four hours prior to the special meeting.

In the event of a special meeting of an emergency nature, the secretary shall notify all media representatives on the list of such meeting by providing either the notice described in paragraph (B)(4)(b) or (B)(4)(d) of this rule or notifying the clerk of the state house press room. In such event, however, the notice need not be given twenty-four hours prior to the meeting, but shall be given immediately upon the scheduling of such meeting.

In giving the notices required by paragraph (B)(4) of this rule, the secretary may rely on assistance provided by any member of the secretary's staff, and any such notice is complete if given by such member in the manner provided in paragraph (B)(4) of this rule.

(C) Any person may receive notice of all meetings of the apportioning persons. The secretary shall maintain a list of all persons who have requested such notification. In order to receive notification by electronic mail, such person must, in writing, provide the secretary with an e-mail address. In order to receive notification by mail, such person must provide to the secretary sufficient quantity of self-addressed, stamped envelopes for the mailing of the notices. Such notice of regular meetings shall be mailed no later than seven calendar days prior to the day of the meeting, and such notice of special meetings shall be mailed as soon as possible prior to the meeting. The secretary may require persons requesting notice under paragraph (B)(4) of this rule to select from among categories of the public business of the apportioning persons, which categories have been previously established by the secretary.

(C) In the event of a regularly scheduled meeting, specially scheduled meeting not of an emergency nature, or public hearing, the secretary shall provide notice of such meeting or hearing by providing the notice described in paragraph (B)(1), (B)(2), or (B)(3) of this rule not later than twenty-four hours prior to the meeting or hearing. In the event of a special meeting of an emergency nature, the secretary shall provide notice of such meeting by providing the notice described in paragraph (B)(1), (B)(2), or (B)(3) of this rule. In such event, however, the notice need not be given twenty-four hours prior to the meeting, but shall be given immediately upon the scheduling of such meeting.

Notes

Ohio Admin. Code 011-1-01

Effective: 8/15/2011
Promulgated Under: 111.15
Statutory Authority: Ohio Constitution, Art. XI, Sec. 1
Rule Amplifies: Ohio Constitution, Art. XI, Sec. 1, Revised Code 121.22
Prior Effective Dates: 3/4/76, 9/7/91, 8/13/01