The notification requirements in this administrative rule shall
be made via the NMLS unless otherwise indicated. If notice of a change is
required to be made before its effective date, the registrant or qualified
exempt entity shall submit an "advance change notice" via the NMLS.
(A) A registrant or qualified exempt entity
shall notify the superintendent at least fifteen days before the sale,
transfer, or hypothecation of more than five per cent of the registrant's or
qualified exempt entity's membership, partnership, or other equitable,
beneficial, or ownership interest.
(B) A registrant or qualified exempt entity
shall notify the superintendent at least fifteen days before changing any
officers, control persons, or five per cent or more direct owners. New
officers, control persons or five per cent or more direct owners that are
individuals must be fingerprinted for the compilation of a criminal history
background report by the federal bureau of investigation.
(C) A registrant or qualified exempt entity
shall notify the superintendent at least fifteen days before changing its name,
trade name, or fictitious name.
(D)
A registrant or qualified exempt entity shall notify the superintendent at
least fifteen days before changing the name or address of its statutory agent
on file with the Ohio secretary of state.
(E) A registrant or qualified exempt entity
shall notify the superintendent of a change of any office location listed on
any of its certificates of registration or letters of exemption at least
fifteen days before such change, and shall submit all of the following to the
superintendent by uploading the documentation into its NMLS account or sending
it directly to the division via mail:
(1) A
copy of the lease or rental agreement for the new location or proof that the
registrant or qualified exempt entity owns the new location;
(2) An updated surety bond, rider or
endorsement reflecting the new address if its main office location has
changed;
(F) A registrant
or qualified exempt entity shall notify the superintendent of the termination
of a licensee by removing its sponsorship of the licensee via the NMLS no later
than five business days after the licensee's employment or association has been
terminated.
(G) A registrant or
qualified exempt entity shall notify the superintendent of the closure of any
office location listed on a certificate of registration or letter of exemption
no later than fifteen days after the closure. The registrant or qualified
exempt entity shall identify the custodian of the records and the location
where the records will be maintained in compliance with rule
1301:8-7-06 of the
Administrative Code.
(H) A licensee
shall notify the superintendent of a legal name change no later than fifteen
days after such change and shall provide to the superintendent a copy of the
name change order. Once the superintendent has issued a new license with the
licensee's new name, the licensee shall not originate loans using the prior
name.
(I) A person notifying the
superintendent of a criminal conviction, guilty or nolo contendere plea, or
revocation of the authority to act as a
mortgage
lender, mortgage servicer, mortgage broker
,
or
mortgage loan originator in accordance with
division (D) of section
1322.07
1322.40 of the Revised
Code shall submit a completed "Notification of Guilty Plea, Conviction or
Revocation" form located on the division's website. The form shall be
accompanied by a certified copy of the final judgment entry and supporting
opinion, if any.
(J) A registrant, qualified exempt
entity, or licensee notifying the superintendent of the filing of an action or
judgment pursuant to division (B)(1)(a) or (B)(1)(b) of section 1322.05 of the
Revised Code shall submit a completed "Notification of Action or Judgment" form
located on the division's website. The form shall be accompanied by a certified
copy of the final judgment entry and supporting opinion, if
any.
