(A)
Allowable and
non-allowable district administrative costs are defined as
follows:
The allowable expenses for each public
works district that may be paid from state capital improvements fund and the
local transportation improvement program fund pursuant to the district
administrative costs program shall be the total of the district administrative
costs in an amount as provided for by an act of the general assembly.
(1) Allowable costs directly
incurred as a result of the need for labor, materials, supplies, equipment,
travel and support services to perform the statutory requirements of the
district integrating committee as established by sections 164.06 and 164.14 of
the Revised Code. Including:
(a) The cost necessary for the
evaluation, ranking and selection of applications submitted by
subdivisions.
(b) The cost necessary for the
district committee to assist its subdivisions in the preparation and
coordination of project plans.
(c) The cost necessary for the
district to comply with reporting requirements of the Ohio public works
commission.
Allowable costs are limited to the
direct costs of district administration associated with staff support and
reimbursable expenses of a supporting agency or contracted services as approved
by the director in the district's work plan and budget.
(2) Non-allowable costs associated
with the general governance of local subdivisions and their preparation of
applications, inventories reports or plans necessary to meet the eligibility
requirements of the Ohio public works commission. Including:
(a) Elected officials salaries and
benefits.
(b) Specific costs of any project
considered or approved for funding by the commission.
(c) Indirect costs.
(B) Definitions:
(1)
" District
administrative costs
";
are the necessary
direct staff and support costs
, including the costs of
the integrating committee contractor or the integrating committee support
agency of
the district integrating
committees to perform their statutory responsibilities under sections
164.06 and
164.14 of the Revised Code.
(a)
Allowable costs
include those costs directly incurred as a result of the need for labor,
materials, supplies, equipment, travel and support services to perform the
statutory requirements of the district integrating committee as established by
sections 164.06 and
164.14 of the Revised Code.
Including:
(i)
The cost necessary for the evaluation, ranking and selection
of applications submitted by subdivisions;
(ii)
The cost
necessary for the district committee to assist its subdivisions in the
preparation and coordination of project plans;
(iii)
The cost
necessary for the district to comply with reporting requirements of the Ohio
public works commission;
(iv)
Reimbursement at the state mileage rate and the cost of
any parking fees, no other travel fees will be reimbursed;
(v)
The actual cost
of photocopies and postage.
Allowable costs are limited to the
direct costs of district administration associated with staff support and
reimbursable expenses of an integrating committee supporting agency or
integrating committee contractor as approved by the director. Such costs shall
be set forth in the district administrative cost budget submitted to the
director along with the work plan which shall delineate those services to be
provided by any proposed integrating committee contractor or integrating
committee supporting agency in performing the required activities of the work
plan. Costs must be submitted within eighteen months of the project agreement
date.
(b)
Non-allowable costs are those costs associated with the
general governance administration of local subdivisions and their preparation
of applications, inventories, reports or plans necessary to meet the
eligibility requirements of the Ohio public works commission. Including:
(i)
Elected
officials' salaries and benefits;
(ii)
Applicant costs
associated with the administration of any project considered or approved for
funding by the commission;
(iii)
Costs incurred
by the applicant in conducting the normal business of the applicant, including
proportional costs attributable to normal business activities, such as the cost
of facilities, equipment, and salaries of supervisory staff.
(2) Director; the director of the
Ohio public works commission.
(3)(2)
" Work plan"; an
is the annual
summary of functions and tasks to be performed on behalf of each district
committee by the integrating committee contractor or
the integrating committee supporting agency to meet their statutory
responsibilities under sections
164.06 and
164.14 of the Revised
Code.
(4)(3)
"District administrative costs
Budget
budget"; the
estimated annual expenses to carry out the work plan of the district detailing
direct costs for labor, materials, supplies, equipment, travel and support or
contracted services.
, which are reviewed and approved by the district public
works committee pursuant to section
164.04 of the Revised
Code.
(5)(4)
"Integrating committee
Contractor
contractor"; the
entity nominated by the district integrating committee for approval by the director to
provide administrative support to carry out its
work plan and with whom the director enters into a professional services
contract, or inter governmental service agreement on behalf of the
district.
(6)(5)
"Integrating committee
Supporting
supporting
agency"; a
local subdivision nominated by the district integrating committee
for approval by the director to provide
administrative support to carry out its work plan and with whom the director
approves and authorizes reimbursement of allowable costs.
Notes
Ohio Admin. Code 164-1-33
Effective:
2/15/2024
Five Year Review (FYR) Dates:
10/26/2023 and
02/15/2029
Promulgated
Under: 119.03
Statutory Authority: 119, 164.05.
Rule
Amplifies: 164.05, 164.06, 164.14
Prior Effective Dates: 01/07/1992
(Emer.), 03/23/1992, 07/18/2013, 09/10/2018
