Ohio Admin. Code 173-4-11 - Older Americans Act nutrition program: grocery ordering and delivery

(A) "Grocery ordering and delivery" means a service for a consumer who needs assistance shopping for groceries that allows consumers to order groceries, then delivers the ordered groceries to the consumer's home or vehicle (e.g., at a drive-thru pick-up window).

(B) Requirements for every AAA-provider agreement for grocery ordering and delivery paid, in whole or in part, with Older Americans Act funds:

(1) General requirements: The AAA-provider agreement is subject to the requirements in rule 173-3-06 of the Administrative Code for every AAA-provider agreement paid, in whole or in part, with Older Americans Act funds.

(2) Procedures: The provider shall develop and implement procedures for the safe delivery of groceries.

(3) Payment:

(a) No Older Americans Act funds, other than funds from Title III-B or III-E of the Older Americans Act, shall may pay for grocery ordering and delivery.

(b) No Older Americans Act funds, other than funds from Title III-B or III-E of the Older Americans Act, shall may pay for consumable supplies or material aid to meet basic needs, such as groceries. Providers may accept other funds (e.g., private pay, SNAP) for consumable supplies or material aid to meet basic needs.

(4) Service verification:

(a) The following are the mandatory reporting items For for each episode of service, the provider to retain a record of the consumer's name; service date; and unique identifier of the consumer. that a provider retains to comply with the requirements under paragraph (B)(9) of rule 173-3-06 of the Administrative Code:

(i) Consumer's name.

(ii) Service date.

(iii) Unique identifier of the consumer or the consumer's caregiver to attest to receiving the service.

(b) In the AAA-provider agreement, the AAA shall not prohibit the provider from using an electronic system to collect and retain the items in paragraph (B)(4)(a) of this rule.

(c)(b) During a state of emergency declared by the governor or a federal public health emergency, the provider may verify each episode of service provided without collecting the unique identifier of the consumer or the consumer's caregiver.

(C) Units: One unit of grocery ordering and delivery equals is one episode of grocery ordering and delivery.

Notes

Ohio Admin. Code 173-4-11

Effective: 1/1/2023
Five Year Review (FYR) Dates: 10/14/2022 and 11/30/2027
Promulgated Under: 119.03
Statutory Authority: 121.07, 173.01, 173.02, 173.392; 42 U.S.C. 3025; 45 C.F.R. 1321.11, 1321.17
Rule Amplifies: 173.39, 173.392; 42 U.S.C. 3025, 3030e, 3030f; 45 C.F.R. 1321.11, 1321.17
Prior Effective Dates: 03/05/2009, 09/01/2016, 06/11/2020 (Emer.), 10/29/2020, 01/29/2022