Ohio Admin. Code 3301-14-01 - Operation of the education management information system
(A) As used in this
rule, the following definitions apply:
(1)
"Education management information system" or
(EMIS) means an integrated system of statewide data collecting,
reporting, and compiling for school districts, including the publication of
guidelines as defined in paragraph (A)(4) of this rule and as required by
section 3301.0714 of the Revised
Code.
(2) "Department" means the
Ohio department of education.
(3)
"Information Technology Center (ITC)" means an entity that has been authorized
as a data acquisition site pursuant to section
3301.075 of the Revised Code,
and authorized by the department to provide core services to user
entities.
(4) "Ohio education
management information system: definitions, procedures, and guidelines,"
hereafter referred to as the "EMIS guidelines," which are available through the
department's website at education.ohio.gov, means the publication issued by the
department containing the school district student, staff, and financial
information to be collected and reported, along with data-element definitions,
procedures, and guidelines necessary to implement the education management
information system.
(5) "School
district" means any city, local, exempted village, or joint vocational school
district, any educational service center,
and, in accordance with section 3314.17 of the
Revised Code, any community school, and any
science, technology, engineering, and mathematics school established under
chapter 3326. of the Revised Code .
(B) The provisions of this rule shall apply
to school districts and Ohio's ITC's pursuant to section
3301.0714 of the Revised
Code.
(C) The education management
information system shall contain, but not be limited to, automated school
district student, staff, and financial information. The information to be
collected and reported shall be defined in the "EMIS guidelines." This
publication shall be developed by the department and shall include, but not be
limited to:
(1) Definitions of all data
pursuant to divisions (A)(1), (B), and (C) of section
3301.0714 of the Revised
Code.
(2) Procedures for
collecting, transferring, and reporting data to the department pursuant to
divisions (A)(2) and (D) of section
3301.0714 of the Revised
Code.
(3) Procedures for the
security, privacy, and retention of school district data records collected
pursuant to section 3301.0714 of the Revised
Code.
(4) Procedures for compiling
the data pursuant to divisions (A)(3) and (E) of section
3301.0714 of the Revised
Code.
(5) Procedures for annually
reporting the data to the public pursuant to divisions (A) (4) and (F) of
sections 3301.0714 of the Revised Code;
sections 3319.32 and
3319.321 of the Revised Code;
and 20 U.S.C.
1232(g). In accordance with
these statutes, no data, such as a social security number, shall be used to
release personally identifiable student information to the department.
(6) Procedures for user access to
the education management information system data.
(D) School districts shall provide all data
required by section 3301.0714 of the Revised Code as
set forth in the "EMIS guidelines."
(E) Data shall be maintained within the
education management information system pursuant to division (I) of section
3301.07 of the Revised
Code.
(F) The EMIS guidelines shall
be periodically reviewed by the department in consultation with the EMIS
advisory board
council
pursuant to House
Bill 115 of the 126th General Assembly. The department shall update
the guidelines in a manner consistent with changes in law and recommendations
from the council
committee to the state superintendent of public
instruction.
(G) All EMIS data
submitted for reporting purposes shall be verified and approved by the school
district superintendent and treasurer.
Notes
Promulgated Under: 119.03
Statutory Authority: 3301.07, 3301.0714
Rule Amplifies: 3301.0713, 3301.0714, 3314.17, 3326.11
Prior Effective Dates: 04/01/1991, 04/25/2009
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