(A)
Policy statement
and purpose
Social networking media is a popular
and powerful mechanism for timely communications to the entire world about news
and events occurring at Bowling Green state university. It has also become
common to integrate classroom instruction and assignments with these
technologies. BGSU recognizes the use of social media by its faculty, staff and
students to communicate factual information regarding the university. However,
posting to social networking media on behalf of BGSU must adhere to this
policy.
(B)
Policy
General
(1)
All usage of
official BGSU social networking media is to be consistent with all relevant
policies of BGSU. This includes, but is not limited to the following
policies:
(a)
BGSU information technology policy
(b)
Codes of student
conduct
(c)
Administrative and faculty staff
handbook
(e)
Users should also
be aware of any additional policies created by colleges, departments, student
organizations, etc.
(2)
All users of
official BGSU social networking media must be aware of and comply with all
federal, state, local, and other applicable laws, contracts, regulations, and
licenses. This includes, but is not limited to the following:
(a)
Family Education
Rights and Privacy Act (FERPA)
(b)
Equal employment
opportunity commission (EEOC)
(c)
Health Insurance
Portability and Accountability Act (HIPAA)
(d)
Digital
Millennium Copyright Act (DMCA)
(3)
The creation of
new official BGSU social media presence must be reviewed and approved prior to
implementation by the office of marketing and communications.
(4)
All users of
official BGSU social networking media should follow the BGSU social networking
guidelines.
(5)
No BGSU data that is considered limited use or
restricted should be posted to social networking media.
(6)
Enforcement and
sanctions
Individuals or entities in violation of
the BGSU social networking media policy will be referred to the appropriate
disciplinary authority for review and action.
(C)
Policy definitions
Disciplinary authority -entity at BGSU
that has ability to enforce sanctions upon a classification of an affiliated
member of the BGSU community. Some examples include: Supervisors and human
resources for staff members, department chair or provost office for faculty,
student affairs for students.
Limited use (data) - data BGSU may
release if it chooses to waive exceptions to the public records law and place
conditions or limitations on such release. Notification of unauthorized access
is not required to the victims or other outside entities. (Some examples
include BGSU intellectual property, BGSU ID numbers, campus security details,
internal memorandums, etc.)
Restricted (data) - Data release
prohibited by federal laws, state laws, and/or contractual obligations. For
data to be defined as restricted, notification of unauthorized access is
required to the victims or other outside entities. (Some examples include,
social security numbers, student records, financial account data, driver's
license numbers,4iealth records, etc.)
Social networking media - Internet
based technologies that are typically very accessible and scalable allowing
users to post content on topics in various forms. Some forms of social media
include, wikis, blogs, podcasts, and forums. Some specific examples include,
but are not limited to, Facebook, Twitter and Wikipedia.
Date: August 13, 2013