Ohio Admin. Code 3341-9-04 - Fundraising
This policy defines and governs fundraising and philanthropic activities at Bowling Green state university (BGSU). It ensures a centralized and coordinated approach for securing and managing charitable gifts, donations, and grants from private sources, including individuals, businesses, foundations, and organizations. The policy establishes guidelines to enhance accountability, transparency, and efficiency in fundraising efforts while aligning with university-wide priorities.
This policy applies to all BGSU units, employees, benefactors, and affiliated entities engaged in fundraising, charity, or philanthropic efforts. However, this policy does not apply to:
For purposes of this policy, "fundraising" means any activity conducted by BGSU units, staff, benefactors, or affiliated entities to obtain voluntary financial or other private contributions to fund university activities or functions.
"Philanthropic gifts" are any private contribution, including cash, securities, in-kind gifts, and endowments, directed toward scholarships and student support, academic programs, facilities, or other university-related initiatives.
All fundraising efforts and philanthropic activities must be coordinated through university advancement (UA) on behalf of the Bowling Green state university foundation, Inc. (foundation). The foundation is a public 501(c)(3) nonprofit organization authorized by the BGSU board of trustees to manage charitable contributions benefiting BGSU students, faculty, staff and programs.
The vice president for university advancement (VPUA), or their designee, must approve all fundraising initiatives before they are launched. Fundraising initiatives should align with university-wide priorities and avoid multiple, uncoordinated solicitations of the same donor by different BGSU units. UA resources and expertise must be utilized to maximize fundraising success and donor engagement. No communication materials, marketing campaigns, or contact with prospective donors may occur without prior approval from the VPUA. Failure to comply may result in cancellation of the fundraising activity.
All philanthropic gifts and donations must comply with the foundation's gift acceptance, counting, and reporting policy and IRS regulations. UA must receive and process all funds, including gifts, grants, and donations from private sources. UA authorizes and oversees all accounts holding monies derived from fundraising activities. Unauthorized accounts are prohibited. University funds may not be transferred to a foundation account, nor may university-budgeted funds be used for charitable donations.
All individuals involved in fundraising and philanthropic activities at BGSU must adhere to this policy and related procedures. For further guidance, contact: BGSU advancement phone: 419-372-2424
Replaces: 3341-9-04
Notes
Promulgated Under: 111.15
Statutory Authority: 3341.
Rule Amplifies: 3341.
Prior Effective Dates: 03/04/2015
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To define "fund raising"; to provide guidance to university units engaging in fund raising; and to require approval of fund raising activities by the vice president for university advancement.
This policy shall apply to all university units, staff, benefactors or other entity affiliated with the university. This policy does not apply to student organizations or to the office of research and sponsored programs as set forth in this policy.
The following principles shall govern fund-raising efforts on behalf of Bowling Green state university:
For purposes of this policy "fundraising" means any activity by university units, staff, benefactors or other entity affiliated with the university that is intended to obtain financial or other beneficial private support from individuals, businesses, private foundations, churches, or other organizations to support a university activity or function. "Fundraising" under this policy does not include:
Bowling Green state university, together with the Bowling Green state university foundation, solicits and receives gifts and raise funds to support BGSU's academic, research, and service missions. Funds or gifts received for the benefit of Bowling Green state university shall be held pursuant to the donor's directives, if any.
University advancement is responsible for fund raising for Bowling Green state university including its individual colleges, departments and nonacademic units such as athletics and student affairs.
The vice president for university advancement (VPUA) must give advance approval for all fund-raising programs and projects that benefit any unit or function of Bowling Green state university. No communication or marketing materials may be developed or distributed in advance of obtaining VPUA approval. Failure to obtain approval may result in cancellation of the event or activity.
The university administrator responsible for the unit and the university activity the funds are being raised to support (e.g, the dean, a department chair, vice-president, athletic director, etc.) must approve the fundraising activity before the request is submitted to the vice president for university advancement for approval.
All persons involved in fundraising for the university must comply with the procedures established by university advancement and by the internal revenue service. [Contacts: the BGSU advancement office at 419.372 -2424
The office of university advancement must receive and process all proceeds, funds, gifts, grants raised or received from private and corporate sources (other than those received by the student organizations or the office of research and sponsored programs). University advancement shall authorize all accounts in which funds derived from fundraising are held. No funds may be held in accounts not authorized by university advancement.
Date: December 2014
Notes
Promulgated Under: 111.15
Statutory Authority: 3345
Rule Amplifies: 3345