Ohio Admin. Code 3342-5-12.501 - Operational procedures and regulations regarding use of automobiles owned or leased by the university
(A)
University-owned
vehicles assigned to a department shall be used only for official university
business
(B)
Only university employees are permitted to drive motor
vehicles owned or leased by the university. Students are not permitted to drive
a university owned vehicle unless specific authorization is granted by the
department head.
(C)
All persons driving motor vehicles owned or leased by
the university must hold a valid driver's license in the state of Ohio or in
the state in which the operator resides. Supervisor authorizing the assignment
of a motor vehicle shall require verification of a driver's license. Drivers
are liable for all violations issued while the vehicles are assigned to
them.
(D)
The department shall be responsible for any deductible
amount, other uninsured expense or damage to the contents of the
vehicle.
(E)
Eligible employees, as defined in rule
3342-5-12.5 of the
Administrative Code shall be authorized to obtain a university leased vehicle
by contacting the procurement department and returning a properly authorized
vehicle preference and selection form.
(F)
University
automobiles provided as part of an employee's employment contract may be used
for personal use outside the daily commute when the employee makes a
contribution toward the cost of the vehicle. The amount of contribution shall
be determined by the vice president for administration. Any personal use in
excess of an employee's contribution toward these costs will be calculated
annually and included as taxable earnings on the employee's W-2 form in
accordance with the appropriate laws and regulations.
(G)
Employees who
have a vehicle provided as part of their compensation package, including but
not limited to the president, executive officers, regional campus deans, and
other employees as approved by the president, shall be given the option of
obtaining a university leased vehicle as described in paragraph (A) of this
rule, or receiving a monthly stipend. The monthly stipend amount shall be
determined from time to time by the vice president for administration. This
amount shall be sufficient to cover the business usage portion of acquiring a
personally owned vehicle and related costs. In addition, employee's receiving a
stipend will be eligible for reimbursement of business miles traveled at
standard IRS mileage rates.
Replaces: 3342-5- 12.501
Notes
Promulgated Under: 111.15
Statutory Authority: 3341.01
Rule Amplifies: 3341.01, 3341.04
Prior Effective Dates: 11/4/1977, 4/30/1982, 1/11/1991, 2/17/1994, 3/7/2000, 1/17/2002, 6/4/2003, 6/1/2007
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